Administrator (Part-Time)

Our client is seeking a motivated and organised Administrator to join them on a temporary basis.

This is an excellent opportunity for someone looking to gain valuable experience in a professional environment. Working within a busy and supportive department, you’ll play a key role in ensuring the smooth day-to-day running of administrative activities while developing valuable transferable skills.

The successful candidate will be available to work 3 days per week, year-round, with the assignment expected to last approximately 4-6 months, although the duration may be extended depending on the needs of the client.

Company Benefits:

• Friendly and supportive working environment
• Flexible working pattern of 3 days per week
• Long-term temporary assignment with an anticipated duration of 4-6 months

Key Responsibilities:

• Provide comprehensive administrative support, including typing correspondence, maintaining records and assisting with smooth day-to-day running.
• Process lesson discontinuation requests, issue acknowledgements and maintain accurate records of changes and departmental information.
• Support the administration of awards ceremonies, ensuring documentation is accurately processed and communicated.
• Liaise with staff regarding advertising vacancies, acknowledging applications, obtaining references and coordinating interview arrangements.
• Attend meetings, take accurate minutes and distribute documentation to relevant stakeholders.
• Act as a key point of contact between the Music Department and the Business Centre, including Finance and Estates teams.
• Order, receive and issue resources and materials, reconcile invoices and charges, and follow up on outstanding orders.
• Manage the allocation and tracking of music-related assets, ensuring records are maintained and relevant information is communicated to the Business Centre.
• Process absence sheets and maintain accurate attendance-related records.
• Assist with the administration and coordination of music-related events.
• Support the preparation, checking and distribution of programmes and event documentation.
• Maintain and update catalogues, including, document resources, hardware and supplier information.

Experience and Skills Requirements

• Excellent written and verbal communication skills with a professional and confident manner.
• Highly organised with exceptional attention to detail and accuracy.
• Ability to manage multiple tasks, prioritise workload and meet deadlines within a busy environment.
• Confident handling confidential and sensitive information with discretion.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Comfortable liaising with a variety of people.
• Ability to produce professional documentation, correspondence and meeting minutes.
• Proactive, reliable and willing to support a wide range of activities.
• Must be a car driver.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted

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