Summer School Office Manager

We are seeking an organised and proactive Office Manager to oversee the administrative operations of our summer school at Westonbirt. This role is pivotal in ensuring smooth communication, accurate record-keeping and efficient coordination of activities and excursions.

The post holder will report to the Summer School Director and will have no direct reports.

The following vacancy is available for summer 2026:

Westonbirt School

Dates: 05/07/26 – 02/08/26

Paid induction dates: 02/07/26 – 04/07/26 (2.5 days) (Induction period is paid at £ years old) or £14.69 (21 + years old) per hour, including holiday pay).

This role has the option to be residential if you’re not local.

HOURS, SALARY & BENEFITS

Weekly working hours: approximately 48.

Based at Westonbirt School

6 days per week on a rota basis.

Weekly wage: £584 for 18–20-year-olds and £684.00 for 21 years+ (including holiday pay uplift) plus a weekly £25 bonus for returning staff

Benefits include:

• Accommodation (if residential)
• Free parking on site
• Fully paid DBS check
• Safeguarding training
• First aid training

JOB DESCRIPTION:

The post holder will undertake the following responsibilities:

• Registers & Scheduling: Create and maintain accurate registers for all non-academic activities, excursions and academies. Update daily and communicate changes promptly to staff
• Excursion Administration: Prepare all excursion paperwork including itineraries, maps, contingency plans, contact details, registers and groupings
• Transport Coordination: Liaise with the Transport Manager to confirm bus timings, sizes and drop-off/pick-up locations
• Petty Cash Management: Track and reconcile petty cash transactions throughout the summer school period
• Communication: Ensure all staff have access to the latest versions of registers and plans
• Other duties: Support the Summer School Director and undertake any other relevant administrative tasks as reasonably requested

PERSON SPECIFICATION:

Qualifications:

• 18 years+
• First Aid training

Experience:

• Experience in administrative or office management role
• Experience handling cash and financial tracking
• Experience working in a summer school or educational setting (is desirable but not essential)

Skills:

• Fluent English language skills (native or CEFR C2)
• Strong organisational and time management skills
• Effective communication
• Flexibility and ability to adapt to changes
• Proficiency in Microsoft Office and Google Workspace

To apply, please read the full candidate pack, and apply using our online application form.

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