Take a leading role in project managing the end-to-end process for the prospectus cycles for our various fund ranges and domiciles.
This includes steps required for new fund approvals and various discretionary and regulatory driven fund changes, working with external Legal counsel and respective regulators to obtain regulatory approval for new funds and prospectus changes.
Lead and evolve this process for efficiencies as we expand into new distribution markets e.g., most recently Asia retail registrations for cross border UCITS funds.
Establish consistency and quality across the various fund offering documents, including shareholder notices and help embed a control and oversight process working with multiple stakeholder groups, that includes partnership with legal and external counsel and relevant vendors.
The ultimate aim is to identify and maintain consistent and improved client friendly outcomes in our disclosure and formal communication.
Look to enhance the coordination and communication around this process with our impacted stakeholders, by helping to direct the following: Documentation updates (prospectuses, internal governance communications, KIID/KID, regulatory forms, etc) – helping to ensure that all the right documents are generated, consistency of language adopted and delivered on time for the appropriate governance meetings.
Regulator comments – there can be several rounds of comments, from multiple regulators associated with each submission, running concurrently. This effort also needs to convey a sense of urgency to impacted SMEs as well as ensuring accuracy of responses.
Client notifications – help draft content and incorporate necessary client communication notice periods into the master scheduling of ‘moving parts’.
External vendor management – owning the relationship with external vendors responsible for the registration and publication of the prospectus, shareholder notices and other fund documentation.
Implementation updates – coordinate periodic internal communication summarizing upcoming changes and implementation items to the various stakeholder groups impacted by a new fund and fund changes, bringing in the various SMEs where necessary.
Together with the WMF Fund Product team, provide general fund expertise and act as subject matter expert to internal stakeholders for client-specific queries that cannot be fielded by client or fund service teams, such as specific information on fund documentation changes and shareholder communications.
Lead or assist with ad hoc Fund Product projects. These may include: Annual Fee and Prospectus review exercise working with investment teams and industry data to ensure that our fees remain competitive and reasonable and the Prospectus is correctly aligned with how our funds are being managed. Seed capital and share class reviews to ensure that we are being stewards of the firm’s resources. Assist with the management of EMT (European MiFID Template) and EET (European ESG Template) production and dissemination ensuring we provide distributors with the information needed to meet their MiFID II obligations. Aid in commercial and fiduciary reviews of the fund range to ensure that funds are scaling in line with expectations and have a diversified client base.
Requirements
An individual likely to have spent +3 years working within asset management or related industry.
Preference for individual who has hands on experience with legal or regulatory documents and content creation.
Direct experience working in a product/legal role, and a proximity to fund vehicles being highly valued.
Individuals with project management experience.
Exceptional organisational skills and attention to detail.
Excellent written and verbal communication skills, including the ability to simplify the complex.
Willingness to take initiative, demonstrate accountability and ownership but also having good judgement about when to seek the wider audience first.
A desire to evolve as an individual contributor to the team and over time expand the role to take on more responsibility for components of the fund lifecycle process.
Collaborative and positive mindset, and good inter-personal skills.
Must be able to navigate cross-functional projects and establish healthy working relationships.
Grace under pressure, an ethos for hard work, and master prioritiser.
Core Competencies
Demonstrates expertise in project management and regulatory compliance within asset management, with a strong focus on documentation accuracy and stakeholder communication. Capable of leading fund lifecycle processes and enhancing operational efficiencies while maintaining high standards of quality and client-friendly outcomes.
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