Compliance Manager

An award-winning multidisciplinary design and survey consultancy in the critical infrastructure sector, trusted partners to many of the largest and well-known infrastructure companies in the UK.

We’re a close-knit team that is refreshingly different to work with than many large corporates. We’re friendly, flexible and dynamic in our approach to people, projects and clients. You’ll be working as an integral part of our office support team alongside our Directors and Engineers.

We have offices located in Basingstoke (HQ), Ipswich, London, Kent, Poole, Bristol and India.

Why are we looking for this role?

We are a growing business with year on year growth since inception. Our service offering has expanded to support client requirements and we therefore need additional resource to support our teams in the field.

Job Purpose:

To provide a highly effective technical management role as ‘Compliance Manager’ across our Group of Companies (Crayside Consulting Ltd and GreyMatters Technologies Ltd). This will involve ownership of the CMS (Company Management System) to ensure compliance with industry standards, undertaking internal audits in line with the audit plan including NCR (Non‑Conformance Report) findings being tracked and evidenced through to close‑out, and preparing for external audits by collating and presenting evidence – acting upon findings or close‑out.

Key Responsibilities:

Document control requirements:

• Drafting changes/new documents
• Logging requests & submitting for approval
• Making live within CMS & Master Document List
• Communication to relevant parties within the businesses
• Control records

Legislation and Standards:

• Undertake monthly legislation reviews, document and act upon any SHEQ (Safety, Health, Environment, and Quality) legislation that impacts on the business and share with the MD (Managing Director).
• Undertake Industry Standards quarterly review of Network Rail Standards Catalogue, record and issue to Group MD for comment and review
• Maintain the legislation registers (Master List of Standards and Legislative Document, Register of Legislation, Register of Review)

Audits:

• Audit Schedule – Produce yearly plan, maintain and update including the Audit CAR Tracker tab
• Undertake internal audits as per the Company policy, produce internal audit reports, issue NCRs
• Track NCRs through to close‑out
• Prepare for external audits as per Company policy, maintain the Audit Matrix specific to each audit, collate audit evidence and present to auditors
• Receive audit reports, share findings with management team. Act upon and evidence findings accordingly
• Manage and maintain the Sentinel database, including but not limited to; Sponsorship management, Medical, D&A (Drug & Alcohol) bookings/certificates, Competency management, Ending of Learning Support, TVP (Track Visitor Permit) management, Rule book and hand book issue, Swipe reports, Annual Rail Packs & Sentinel Suitability Assessments

Supply Chain Management:

• Using MYCV (MyCompliance Vision) to onboard Suppliers
• Maintain current supply chain via MYCV

Fatigue Management:

• Planning – Issue exceedance assessments when triggered
• Actuals – Manage in line with procedures, issue exceedance assessments when triggered
• Log all triggers on Fatigue Exceedances Log, chase through to close‑out
• Download all documentation from SharePoint Power Automate
• Control Records
• Maintain training matrix
• Organise training in line with training matrix and Competency & Development matrix
• Ensure completed training certificates are received and records kept
• iHasco Training administrator (will be moving over to Access Group portal)
• Control records

Portal Management:

• RISQS (Railway Industry Supplier Qualification Scheme)
• Constructionline
• ISN

Compliance Register:

• Produce yearly, action tasks as determined within register each month
• Training and assessments via iHasco for New Starters and Annual Assessments
• Ensure all assessments are logged on database, raise/deal with any issues through to close‑out
• Control records

COSHH:

• Maintain COSHH Register
• Undertake new COSHH assessments as required
• Maintain current assessments and SDS (Safety data sheets)

Essential Skills for this Post:

Disposition:

• Excellent organisational skills and attention to detail
• Experience with management systems to comply with ISO requirements
• Ability to communicate effectively
• Strong knowledge and understanding of auditing processes
• Problem‑solving skills and solution‑focused mindset
• Sensitivity in handling confidential issues

Occupational:

• MS Word, Excel, PowerPoint
• Sharepoint

Educational:

• Excellent standard of Secondary Education – A‑C grades or equivalent in Maths & English
• Company events
• Company pension
• Free parking
• Life insurance
• Private medical insurance

Location and Type:

• In Person, 5 days a week
• Full-time, Permanent
• Salary Range: 35‑45k

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