Office Manager

London Source: WhatJobs

£30,000–£45,000/mo

Reporting to: Operations Director

Location: Office-based (Monday–Thursday)

About the Role

We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high‑level support to senior leadership. This is a varied and hands‑on role combining office management, executive support, and event coordination in a fast‑paced environment.

Key Responsibilities

Office Management

Oversee the day‑to‑day management of the office in partnership with the building management team
Proactively identify and report maintenance and upkeep issues, attending monthly building reviews
Maintain a clean, organised, and professional working environment, including desks and communal areas
Manage office supplies and stock levels, ensuring the office is fully equipped at all times
Support office moves and internal reconfigurations, including furniture and workspace changes
Order company gifts, stationery, and general office supplies
Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures
Manage incoming and outgoing post, including courier arrangements
Maintain an accurate and up‑to‑date asset register

Events Management

Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events
Manage end‑to‑end event logistics, including venues, suppliers, catering, and AV requirements
Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams
Support the preparation of presentations, communications, and event materials
Oversee on‑the‑day delivery to ensure a high‑quality and seamless experience
Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones
Prioritise meetings and resolve scheduling conflicts efficiently
Coordinate internal and external meetings, including agendas, materials, and room bookings
Arrange domestic and international travel, including flights, accommodation, and visas
Prepare meeting packs, board papers, and reports as required
Manage expense submissions and receipt tracking
Monitor deadlines and ensure follow‑ups on key actions

Skills & Experience

Exceptional organisational and time management skills, with the ability to manage multiple priorities
Strong communication and stakeholder management skills across all levels
High attention to detail with a proactive, solution‑focused approach
Ability to work independently and remain calm under pressure
Experience coordinating diaries, logistics, events, and administrative processes to a high standard
Professional, adaptable, and team‑oriented mindset
Previous experience in office management, executive support, events, or operations roles preferred
Ability to handle confidential information with discretion and professionalism