Office Manager

Astute's Nuclear team is exclusively partnering with a respected Civil Engineering business delivering multiple construction projects to recruit an Office Manager for its Stansted site.

The essential Office Manager role comes with a salary of up to 32,000, alongside a company benefits package and the opportunity to work on a number of key expansion projects at Stansted.

If you're an experienced Office Manager looking for a varied, site-based role where you can take ownership of day-to-day operations and support the delivery of major construction projects, then submit your CV to apply today.

Responsibilities and duties of the Office Manager role

• Accurately capture, monitor and report on project costs and spend.
• Manage the payment ledger and ensure invoices are processed accurately and promptly.
• Efficiently resolve invoice queries, liaising with the relevant teams and suppliers to resolve any issues.
• File and maintain accurate cost records and supporting documentation.
• Prepare cost data and supporting information for audits when required.
• Ensure compliance with company processes, procedures and site requirements.
• Liaise with the Delivery Team and internal and external supply chain to support the smooth running of project administration.
• Deal with general cost administration queries and provide day-to-day administrative support to the project team.
• Oversee general site office administration, including supplies, stationery, PPE and equipment.
• Scan, upload and maintain delivery notes and relevant project documentation, ensuring records are accurate and accessible.
• Support document control activities, including the management of non-revisable documents such as permits and engineering documentation.
• Coordinate meetings, manage calendars and arrange travel and accommodation where required.
• Build and maintain effective stakeholder relationships, communicating professionally with colleagues, suppliers and the wider project team.
• Take ownership of administrative tasks, ensuring deadlines are met and issues are followed through.
• Ensure relevant health and safety requirements and site procedures are followed.
• Undertake any other duties as required to support the successful delivery of the project.

Professional qualifications

We are looking for someone with the following:

• Previous experience in an Office Manager or similar administrative role.
• Experience processing invoices and resolving invoice queries would be highly beneficial.
• Previous experience within the construction or civil engineering industry would be advantageous.
• Experience managing or supervising staff would be beneficial, with the opportunity to take on line management responsibility for a document controller.
• Proficiency in Microsoft Office and general business software.
• Experience using an ERP system would be an advantage, although training will be provided.
• An understanding of health and safety compliance within a working environment.

Personal skills

The Office Manager role would suit someone who is:

• Highly organised, proactive and able to manage multiple tasks and competing priorities.
• Confident and professional, with the ability to communicate effectively with a range of stakeholders.
• Comfortable working in a busy construction site environment and able to hold their own within a site team.
• Calm under pressure, adaptable and happy to deal with a varied workload.
• Accountable, with a strong sense of ownership and the confidence to address issues when they arise.
• Experienced in building positive working relationships and capable of managing others where required.
• Detail-oriented, particularly when handling invoices, financial administration and project documentation.

Salary and benefits of the Office Manager role

• Salary of 32,000 per annum.
• Company pension scheme.
• 25 days' annual leave plus bank holidays.
• An additional day off for your birthday.
• Access to employee benefits through Perkbox.
• Employee support scheme, including access to financial advice.

The role is site-based, Monday to Friday, working 8:00am to 5:00pm). Due to the site's location, a full driving licence and access to your own transport are essential.
This role is also working on a rolling 12 month FTC.
#LI-GN1 #INDNUC

Astute People are acting as an employment agency in relation to this vacancy. We do not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and comply with all relevant UK legislation. We encourage applications from individuals from all backgrounds but candidates must be able to demonstrate their ability to work in the UK. Astute is also committed to the government's Disability Confident Employer initiative. We endeavour to get back to everyone, however, if you have not heard anything after 7 days, please consider your application unsuccessful. </p

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