Practice Administrator

Practice Administrator Location: Richmond, Surrey
Salary: £30,000 per annum, plus a twice-yearly bonus
Hours: Full-time, with flexible working
Holiday: 25 days plus bank holidays
About the role We are an established practice in Richmond, looking for a highly organised administrator to take ownership of our clients’ Companies House and statutory administration.
This is a company secretary-style role at the heart of the practice. You will make sure our clients’ filings are accurate and on time, that the right people receive the right requests, and that nothing slips through the gaps. It suits someone who takes pride in process, accuracy and follow-through.
Key responsibilities

• Manage Companies House administration across our client portfolio, including confirmation statements, director and shareholder updates, registered office changes and annual filing deadlines
• Maintain statutory registers and company records accurately and up to date
• Issue requests for information and documents to the right people within client organisations, and follow up until they are resolved
• Keep a clear diary of filing deadlines and flag risks to the accountants early
• Handle client data and correspondence in line with GDPR, including secure storage, sharing and record retention
• Open, log and distribute incoming post
• Answer the telephone and greet callers professionally, directing queries to the right team member
• Provide general administrative support to the practice, including filing, document preparation and diary coordination

About you Essential

• Experience in an administrative, company secretarial, legal or professional services setting
• Excellent organisation and attention to detail, with a methodical approach to deadlines
• Confident, clear written and spoken communication, including a professional telephone manner
• A sound working understanding of GDPR and confidentiality
• Good IT skills, including Microsoft Office

Desirable

• Experience of Companies House filing or company secretarial work
• Experience working in an accountancy practice or law firm
• Familiarity with practice management or company secretarial software

We welcome applications from people with transferable experience, for example from legal, conveyancing, compliance or other regulated administration roles.
What we offer

• Salary of £30,000
• Bonus paid twice a year
• 25 days’ annual leave plus bank holidays
• Flexible working arrangements e.g. flexible start and finish times

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