Purchasing & Supply Planning Coordinator

Summary

Working for a family run business. This is a great opportunity to be part of a fast-growing organisation, working within a friendly, supportive team.

You will be responsible for keeping customers supplied and the sales team informed. Run day-to-day purchasing and stock replenishment, so the right stock arrives on time without tying up cash. You are the go-to person for stock, ETA and availability questions from the sales team.

The company is in a very lovely rural setting therefore, candidates must be able to drive.

Key duties & responsibilities

• Daily ordering: run the daily ordering routine in Slimstock and Microsoft Dynamics 365 Business Central. Review and approve stock replenishment proposals, specials, non-stock items and demand spikes in one daily pass.
• Purchase orders: place, confirm and track POs with UK, European and Far East suppliers. Keep confirmed ETAs up to date in the system.
• Expediting: chase late and part deliveries, and escalate supplier failures to the Strategic Procurement & Supplier Performance Manager.
• Sales support: be the single point of contact for stock, ETA and availability questions. Give an answer or an update within the same working day.
• Specials, dropship and project orders: source, quote and order non-stock items. Coordinate delivery dates for practice kit-out projects with the warehouse.
• New product enquiries: find suppliers and pricing for customer requests. Pass recurring or high-volume lines to the Strategic Procurement & Supplier Performance Manager for tender.
• People: line-manage, coach and set daily priorities for the offshore Purchasing & Supply Chain Administrator.
• Reporting: produce weekly stock-out, overdue-PO and stock-holding reports, and present at the monthly stock and supply review.

Required qualifications, knowledge, experience & skills

• 2–4 years in purchasing, supply planning or customer supply, ideally in distribution or wholesale
• Hands-on use of an ERP or forecasting tool (Slimstock, Business Central or similar)
• Experience ordering from Far East suppliers: lead times, shipping, MOQs
• Strong Excel skills
• Calm, clear and quick with internal customers; answers in plain English
• Organised: runs a daily task list and closes things out

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.

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