Team Coordinator

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies.

We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Team Coordinator for a 6 month contract based in Cardiff. Hybrid, with 3 days per week required on-site.

Purpose of the role

We're looking for an experienced Team Coordinator to join Arup and provide day-to-day coordination and administrative support across the Property Science Industry portfolio.

You'll play a key role in keeping the team organised and running effectively, supporting operational and project activity, producing high-quality documents and presentations, coordinating stakeholders and events, and assisting with bids and wider business development activity.

What you'll do

• Coordinate day-to-day team activities, meetings, diaries and schedules.
• Produce and edit high-quality documents, reports and presentations in line with Arup branding.
• Proofread and improve written content for clarity, consistency and professional presentation.
• Support bids, PQQs and work-winning activity, including preparing CVs and project sheets.
• Support project teams with administrative and operational requirements.
• Coordinate holidays, absences, wellbeing requirements and team records.
• Support new starters through onboarding and induction.
• Organise internal social events and client events.
• Create and maintain trackers, including training records.
• Book meeting rooms and coordinate audiovisual equipment, refreshments and other meeting requirements.
• Support and communicate with multiple stakeholders across the wider business.

The Skills you'll need

• Strong experience within a Team Coordinator, Executive Assistant, Project Coordinator, Office Coordinator or similar administrative role.
• Excellent Microsoft 365 skills, particularly PowerPoint, Excel, Teams, SharePoint and ideally Copilot.
• Strong PowerPoint and document-production skills, with the ability to create professional, client-facing materials.
• Strong organisation and time-management skills with the ability to manage multiple priorities.
• Experience coordinating meetings, diaries, stakeholders and team activities.
• Experience supporting bids, PQQs or business development activity would be advantageous.
• Previous experience within professional services, consultancy, engineering, architecture or a similar environment would be beneficial.
• An NVQ or similar administration/secretarial qualification would be desirable but is not essential.

Why Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.

Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference.

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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