Assistant Project Manager

Assistant Project Manager

Birmingham

Commerical Office Fit-Out Sector

30,000 - 45,000

The company are an incredibly successfully main contractor in the commercial office fit-out sector, delivering beautiful workspaces across the country. They combine creative design with practical expertise to create functional, inspiring spaces, supported by a strong commitment to quality, teamwork, and professional excellence. Their collaborative approach and high standards drive everything they do, from concept to project completion.

Key Responsibilities

• Managing day-to-day project administration and maintaining accurate project documentation
• Supporting Project Managers with scheduling, reporting, and general coordination
• Communicating with subcontractors and suppliers to keep works running to programme
• Assisting with and improving buying and procurement processes
• Raising purchase orders and helping track orders, deliveries, and costs
• Attending site visits with Project Managers
• Taking site notes, snagging lists, and tracking actions to completion
• Helping ensure projects are delivered on time, within budget, and to the expected quality standards

Areas of Focus

Procurement & Buying

• Source, negotiate, and purchase materials, fixtures, fittings, and subcontractor services.
• Obtain and evaluate quotations to ensure best value on price, quality, and delivery.
• Raise purchase orders and maintain procurement schedules.
• Expand the current supply chain and forge new relationships with alternative subcontractors.
• Build and maintain strong relationships with existing suppliers and subcontractors.
• Monitor supplier performance and address issues such as delays, quality concerns, or pricing discrepancies.
• Ensure materials comply with project specifications and company standards.

Project Support & Coordination

• Assist Project Managers with day-to-day project coordination activities.
• Support preparation of project plans, schedules, and resource requirements.
• Track project costs and budgets; highlight variances and potential risks.
• Coordinate delivery schedules with site teams to meet programme timelines.
• Prepare and maintain project documentation, including reports, records, and correspondence.

Administration & Documentation

• Maintain accurate procurement records and supplier databases.
• Support preparation of tender packs and documentation when required.
• Assist with compiling O&M manuals, handover packs, and project completion documents.
• Manage internal filing systems and ensure documentation is compliant and up to date.

Compliance & Quality

• Ensure procurement activities follow company policies and procedures.
• Support adherence to health & safety, quality, and environmental standards.
• Assist with ensuring materials meet required compliance regulations.
• Ensure all current accreditations are kept up to date and apply for any new accreditations that are required.

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