Sales Vehicle Administrator

NLBSolutionsareworkingwithabusinessinthemotortradethatarelookingforanexperiencedSalesVehicleAdministratortojointheteamandhelptomaintainthesmoothrunningoftheteam.Theroleistosupportabusy,fastpacedteamandworkinaenvironmentthatwillofferopportunitiestogrowanddevelop.

TherolewillprovideaccurateandefficientadministrativesupporttotheSalesDepartmentacrossallvehiclebrands,ensuringthesmoothmanagementofnewandusedvehiclestock,vehicleinvoicing,funding,governmentgrantapplicationsandassociatedsalesadministration.

Therolerequiresahighlyorganisedindividualwithexcellentattentiontodetail,strongcommunicationskillsandtheabilitytomanagemultipleprioritiesinabusymotordealershipenvironment.

Duties:

New&UsedVehicleStockManagement

• Manageandmaintainaccuraterecordsfornewandusedvehiclestockacross11brands.Monitorvehiclemovements,statuschangesandstockrecords.
• Ensurevehicleinformationisaccurateanduptodateacrossrelevantdealershipsystems.LiaisewithSalesandAccountsteamstoensurevehiclesarecorrectlyprocessedfromacquisitionthroughtosale.Identifyandresolvestockadministrationdiscrepanciespromptly.

VehicleInvoicing&ProductAdministration

• Prepareandprocessvehicleinvoicesaccuratelyandwithinrequiredtimescales.Setupandadministeradditionalproductsandservicesassociatedwithvehiclesales,includingwarrantiesandinsuranceproducts.
• Ensureallvehiclesaledocumentationandinvoicinginformationiscompleteandaccurate.LiaisewithSalesandAccountstoresolveinvoicingqueries.

EVGovernmentGrantApplications

• Completeandsubmitgovernmentgrantapplicationsrelatingtoeligibleelectricvehicles.Ensureapplicationsareaccurate,fullysupportedbytherequireddocumentationandsubmittedwithinrelevantdeadlines.
• Monitorapplicationsandfollowuponoutstandinginformationorpayments.Maintainaccuraterecordsofgrantsappliedforandreceived.

VehicleSettlements&DirectPurchases

• RaisevehiclesettlementrequestsandpreparethenecessarypaperworkforAccountstoprocess.Processdocumentationrelatingtodirectvehiclepurchases.
• LiaisewithAccounts,Salesteams,financeprovidersandsupplierswhererequired.Ensureallrequireddocumentationiscompletedaccuratelyandpromptly.

FundingManagement

• Managevehiclefundingadministrationandensurevehiclesarecorrectlyallocatedtotheappropriatefundingarrangements.Monitorfundingpositionsandensurerequireddocumentationiscompleted.
• Liaisewithfinancecompaniesandinternaldepartmentstoresolvefundingqueries.Ensurefundinginformationisaccurateanduptodate.

FullyPaidVehicleManagement

• Managetheadministrationoffullypaidvehicles.Monitoroutstandingbalancesandensurevehiclesarecorrectlyrecordedasfullypaid.
• LiaisewithAccountsandSalestoensurepaymentandvehicledocumentationisreconciledcorrectly.Ensurevehiclesareprogressedthroughtherelevantsalesandadministrationprocesseswithoutunnecessarydelay.

GeneralResponsibilities

• Providehigh-qualityadministrativesupporttotheSalesandAccountsdepartments.
• Maintainaccuraterecordsandensurealldocumentationcomplieswithcompanyprocedures.WorkcloselywithSalesExecutives,SalesManagers,Accountsandotherdealershipdepartments.
• Handleconfidentialfinancialandcustomerinformationappropriately.Meetdeadlinesandmanagecompetingprioritieseffectively.
• Identifyopportunitiestoimproveadministrativeprocessesandefficiency.Maintainahighlevelofaccuracyandattentiontodetailatalltimes.
• Carryoutanyotherreasonabledutiesrequiredtosupportthedealership'ssalesoperation.

Experience:

Essential

• Previousadministrationexperiencewithinamotordealership
• Strongattentiontodetailandaccuracy.
• ConfidentusingMicrosoftOfficeanddealershipmanagementsystems.
• Abilitytoworkindependentlyandaspartofateam.
• Strongcommunicationskills.
• Abilitytomanagemultipletasksanddeadlinesinafast-pacedenvironment.

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