Executive Assistant

Executive Assistant to Managing Director | Solihull - Hybrid | Manufacturing| Up to 42K plus benefits

Are you an experienced PA or EA who thrives in a fast-paced environment and enjoys being the person who keeps a senior leader one step ahead? This is a fantastic opportunity for an organised, proactive and commercially minded individual to work closely with the Managing Director, providing trusted support across a broad and varied remit. This is much more than a traditional diary-management role. You'll become a key point of contact for the Managing Director, helping to manage priorities, coordinate stakeholders and ensure that important actions and commitments keep moving.

The Role

Working closely with the Managing Director, you will provide high-quality PA / EA support across the day-to-day running of their schedule and wider business activity.

Your responsibilities will include:

• Managing a complex and constantly changing diary, prioritising meetings and resolving clashes.
• Coordinating meetings, site visits, travel, accommodation and business events.
• Preparing agendas, meeting papers, presentations, reports and briefing materials.
• Taking minutes and maintaining oversight of key actions, ensuring they are followed through.
• Managing correspondence and communications, using your judgement to prioritise and respond appropriately.
• Proactively chasing information and actions across the business.
• Acting as a trusted point of contact for senior stakeholders and external contacts.
• Helping the Managing Director remain focused on key priorities by anticipating requirements and identifying potential issues before they arise.
• Supporting with expenses, invoices and other administrative requirements.
• Handling sensitive and confidential business and personnel information with complete discretion.

About You

We're looking for someone who is proactive, highly organised and confident working with senior stakeholders. You'll be someone who naturally thinks ahead, spots what needs doing and gets on with it rather than waiting to be asked.

You'll ideally have previous experience as a PA, EA or in a senior administrative support position, with excellent communication and organisational skills.

You should be:

• Highly organised with excellent attention to detail.
• Comfortable managing competing priorities and changing demands.
• Confident dealing with senior-level stakeholders.
• Proactive, practical and solutions-focused.
• Comfortable constructively chasing people and ensuring actions are completed.
• Discreet and trustworthy when handling confidential information.
• Calm and adaptable when plans change at short notice.
• A strong communicator, both verbally and in writing.
• Highly competent across Microsoft Office, particularly Outlook, PowerPoint, Word and Excel.
• Comfortable using initiative and making sensible decisions independently.

Some travel to company sites and other locations will be required, so flexibility is important.

To apply for the position, please click on the apply now button and your CV will be sent directly to the responsible recruiter. We will respond to successful applicants within 7 days, however please feel free to get in touch if you would like any further information about your application.

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.
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