Contract Manager

RadiusisrecruitingforaCommercialM&EContractsandProcurementManagerforaDatacentreorganisationbasedinLondon:

TheCommercialContractsManagerisresponsibleforleadingandadvisingonprocurementstrategies,compilingtenderdocumentation,tendermanagementandevaluation,contractnegotiation,contractengrossmentandcontractexecutiontoproviderobusttenderandcontractgovernance,effectiveriskmanagement,commercialoptimisation,andcompliancewithBusinessrequirements.Requiredactivitywillincludeprocurementandcontractsupportforprofessionalteamsandspecialistappointments,OFCI,andconstructioncontractsforBusinessasUsualandmajorcapitalexpenditureworkstomeetprogramme,cost,andvalueformoneywhilemaintainingrequiredstandardsofquality.

Managecommunicationwithprojectstakeholders,customers,suppliers,professionalteamsandcontractors.

DocumentManagement

Fullyutilisethedeployeddocumentmanagementsystemrelatingforallsupplieractivity(currentlyASite).

SupplierManagement

• Developandmaintainadatabaseofapprovedsuppliersforprojectsincludingstatusofkeycompliancedocumentationandrenewalrequirements(e.g.ISOAccreditations,InsuranceRenewals,MutualNon-DisclosureAgreements)
• Activelyupdatecompliancedocumentationfromsuppliersatleasttwiceperannum.
• Arrangeintroductionsofrelevantnewsupplierstoprojectstakeholdersasneeded.
• CarryoutPre-Qualificationandsupplieron-boardingactivityforanynewsuppliersselected
• DevelopandnegotiateFrameworkAgreementswithkeysuppliers.
• DevelopKeyPerformanceIndicatorsforDesignTeamsandContractors
• Arrangequarterlyperformancereviewswithkeysuppliersinconjunctionwithprojectstakeholders.ProvideKPIupdatesasamechanismtomanageperformance.
• Escalateanymattersofsuppliernon-compliance/poorperformance
• Managetheremovalofsupplierswithotherprojectstakeholderswhenrequired.

ProcurementStrategy

• ReviewannualCapexMasterplanandadviseonprocurementstrategiesandsuppliersforprojectsinaccordancewithprocurementpolicies.
• MakepresentationstotheBusinessonProcurementStrategies,risksandbenefitsasrequired
• Monitorthedevelopmentofprojectmasterprogrammesandcommentontimescalesforprocurementactivity.Identifyopportunitiesforbettermentoftimescalesandco-ordinatewithprojectstakeholderstoalignonprogrammerequirements.
• Developandseekapprovalforcommercialstrategiestominimisecontractcostsandmaximisereturnoninvestment
• Liaisewithprojectstakeholdersanddeveloplistofpotentialtenderers
• UpdateproposedtenderlistbasedondevelopingscopeandBusinessneeds
• MonitorthattendersarereleasedinaccordancewithMasterProgrammesandescalateanyissues.

TenderingandNegotiation

• PrepareRequestsforProposalandInvitationtoTenderdocumentationandcompileandreviewtenderdocumentation,forprofessionalteams,specialistappointments,OFCI,andconstructioncontracts.
• ChecktenderdocumentationforcompletenessandprovideafullQAcheckonreadinesstotender.Adviseonanygapsandtheneedfortenderaddendumsifrequired.
• ManagethetenderprocessincludingExpressionsofInterest,pre-tendermeetings,tenderrelease,midtenderinterviews,siteinspections,tenderclarificationsandtenderreturns.
• Maintainrecordsoftendereventsforauditpurposes
• Managetenderevaluationswithprojectstakeholdersincludingfulltechnical,commercialandcontractpositions
• Fullyevaluatecommercialaspectsofthetenderforbetterment
• Maintainandissuetenderclarificationsandmanagetendererresponses
• Provideanauditabletenderevaluationoutcomeincludingrelevanttechnicalandcommercialscorestodeterminethesuccessfultenderer.
• ProvideinformationforandprepareProcurementCommitteepapersforfunding/appointment/contractapprovals
• Inconjunctionwithlegalteam,negotiateandagreecontracttermswithaclearobjectivetomanageBusinessrisk.
• Compilecontractdocumentationforengrossmentofcontracts.Adviseonmissinginformationtocompletecontractdocumentation.
• Carryoutafinalauditofengrossedcontractsforapprovalpriortosubmittingforsignature
• Inconjunctionwithlegalteam,preparealegalbriefingnotetoadvisesignatoriesofcontractscope,risksandindemnities
• Monitorthatcontractsaresignedinatimelymannerandescalateanyissues.

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