Payroll Specialist

Overview

In this payroll role, you will own end-to-end processing for US and Canada, ensuring accurate, on-time payments. You’ll manage time and absence for ~2,200 employees and handle audits, tax data, and vendor coordination. You’ll implement controls to stay compliant with federal, state, and local rules, and you’ll support reporting and payroll-related projects. This position offers a chance to influence payroll accuracy and regulatory compliance in a global, data-driven environment.

Pay / Benefits

• Competitive Salary with Bonus Opportunities
• Paid Time Off
• Comprehensive Medical, Dental and Vision Benefits
• Flexible Spending and Health Savings Accounts
• Disability and Life Insurance
• 401(k) with Company Contribution

Responsibilities

• Process bi-weekly payroll for US and Canada for hourly and salaried staff
• Manage Time and Absence system for ~2,200 employees
• Process garnishments, tax and deduction elections
• Respond to employee payroll questions
• Serve as point person for payroll/audit responses (workers’ comp, unemployment, SOPs, etc.)
• Establish controls and audits to ensure regulatory compliance (IRS, ERISA, DOL, HIPAA)
• Audit tax data in HRIS, identify and correct discrepancies before quarter-end
• Reconcile quarterly tax returns and verify W-2s and corrections
• Collaborate with vendors on system updates and troubleshooting
• Maintain fringe benefit records for company vehicle use and generate standard/ad hoc reports
• Prepare files for Accounting (GL, headcount, accruals) and support training for HR staff

Key requirements

• Bachelor
• 3–6 years of direct payroll experience or equivalent
• CPP or FPC certification preferred
• Proficiency with Word, Excel, Access, PowerPoint
• Experience with HRIS (Workday and ADP preferred)
• Strong mathematical and data analysis skills
• Excellent interpersonal and communication skills
• Ability to maintain confidentiality and manage multiple projects
• In-depth knowledge of payroll laws and general ledger/journal entry experience
• Experience with Workday HRIS; ADP WFN; ADP Celergo

• attention to detail
• strong communication
• customer service orientation
• Payroll processing knowledge
• Regulatory compliance (IRS, state, federal)
• HRIS (Workday, ADP)

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