Bid Coordinator

Overview

In this role you will coordinate the end-to-end proposal process to help win work for ERM across NEBU. You will partner with bid managers, technical experts and cross-functional teams to deliver high-quality submissions on time. The position offers professional development and mentoring, with opportunities to impact business growth and bid efficiency across a global consultancy. You will work in a collaborative environment focused on excellence in client proposals and sustainable outcomes.

Responsibilities

• Coordinate the end-to-end proposal process for bids, tenders and framework submissions
• Support bid planning activities, kick-off meetings and proposal schedules
• Track actions, deadlines and deliverables throughout the bid lifecycle
• Manage proposal document version control and quality checks
• Coordinate proposal reviews and approval processes
• Manage procurement portal requirements end-to-end
• Assemble and format proposal documents using ERM templates and branding standards
• Coordinate inputs from technical experts and subject matter specialists
• Draft, edit and review responses to non-technical questions
• Gather or create org. charts, case studies, and CVs
• Ensure consistency and quality across all proposal materials
• Use AI tools to accelerate document assembly, with human verification
• Act as central point of contact for proposal contributors
• Coordinate internal review meetings and capture actions
• Build relationships across business units and teams
• Assist with opportunity tracking and pipeline management
• Update CRM and business development systems
• Identify opportunities to improve bid processes and efficiency
• Contribute to proposal templates and best practices
• Maintain the Bid Team’s proposal libraries

Key requirements

• Personable, collaborative and resilient approach
• Exceptional organisational and administrative skills
• Excellent written and verbal communication skills
• Exceptional attention to detail and accuracy
• Strong Microsoft Office skills, particularly Word, PowerPoint and Excel
• Ability to coordinate multiple activities and deadlines simultaneously
• Ability to work effectively under pressure and meet tight deadlines
• Previous experience in bid coordination
• Familiarity with procurement portals
• Knowledge of procurement procedures and processes

• collaborative
• resilient
• detail-oriented
• Microsoft Office (Word, PowerPoint, Excel)
• CRM or proposal management systems
• procurement portals

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