Team Coordinator

London Source: WhatJobs

See advert for pay

Overview

In this role you will support the Quality Lead and Office Manager to keep the team and office running smoothly. You will coordinate diaries, site visits, and travel, and manage project and company documentation while providing admin support to four Directors. The position is central to a busy, growing office, with visibility across stakeholders. You’ll help drive efficiency and organisation in a dynamic, professional services environment.

Responsibilities

Coordinate team diaries, meetings, appointments and site visits
Liaise with internal and external stakeholders to manage schedules and activities
Support document management, filing and distribution of company and project documentation
Provide administrative and coordination support to four Company Directors
Manage diaries, meetings, appointments and competing priorities
Organise travel and accommodation, including flights and trains
Assist with meeting preparation, follow-up actions and general correspondence
Support the smooth running of the London office and day-to-day logistics
Proactively anticipate requirements and ensure Directors and team are well supported
Provide wider administrative and coordination support as required

Key requirements

Previous experience as a Team Coordinator, Team Assistant, Office Coordinator, PA, EA or in a similar administrative role
Excellent organisational and time management skills
Strong written and verbal communication skills
Experience coordinating diaries, meetings and travel
Confidence liaising with senior stakeholders and external contacts
A proactive approach and the ability to take ownership of tasks
Good IT skills, particularly Microsoft Office, Outlook, Word and Excel
Willingness to learn and take on additional responsibilities as the business grows
Previous experience within property, construction, engineering, consultancy or professional services would be advantageous