Senior Administrator

London Source: WhatJobs

See advert for pay

Overview

In this role you will support the President & Provost's team, ensuring their executive workflow runs smoothly and strategically. You will manage forward schedules, handle sensitive issues, and prepare briefings for key meetings and governance bodies. You will lead project and event coordination, horizon-scanning, and stakeholder engagement to keep the leadership group aligned with strategic priorities. You will act as a conduit within the team, mapping timetables, deadlines and milestones to anticipate peaks. This is a fast-paced, high-profile environment where professional discretion and relationship-building are essential.

Pay / Benefits

41 days’ holiday
CARE pension scheme
Cycle to work scheme
Relocation support
On-site nursery and gym
Enhanced maternity/paternity/adoption pay

Responsibilities

Provide high-level administrative support to the Chief of Staff and Deputy Chief of Staff
Strategically manage forward schedules and calendars
Handle sensitive correspondence and prepare briefings
Coordinate meetings, committees and working groups, including agendas and records of decisions
Lead and manage special projects, away days and events from start to finish
Conduct horizon-scanning, stakeholder engagement and governance-related activities
Oversee budgets, logistics (venues, AV, travel) and evaluation of events
Maintain a forward-looking activity calendar with governance deadlines and reporting cycles
Support weekly meetings and performance cycles, and governance committee engagement
Line manage the Administrator and collaborate with diary secretaries and the broader executive support function

Key requirements

Senior-level administrative and/or secretarial support experience in a complex organisation
Ability to anticipate needs, dependencies and next steps
Calm under pressure with adaptable, flexible mindset
Strong analytical and problem-solving skills
Independent worker able to handle incomplete information and ambiguous situations
Clear, timely, fit-for-purpose communications (briefings, reports)
Proficient with PowerPoint and project management tools such as Microsoft Planner
Discretion and diplomacy with confidential information
Relationship-building across internal and external stakeholders
Experience in line management or working with diary secretaries is advantageous