Regional Parts Administrator - S&E

Overview

In this Regional Parts Administrator role, you will centralize support for the South & East Parts Departments, focusing on cost management, stock accuracy, reporting and process control. You’ll work with Dealerpoint Managers, Parts Managers and dealer teams to ensure accurate stock, managed costs and compliant parts processes across the region. The role blends administration, data analysis and stakeholder support, suited for an organized, analytical candidate who enjoys people and data. You’ll influence regional parts performance and stock management while building strong cross-site relationships. This position offers variety, responsibility and a chance to impact Volvo Group UK’s regional,デ

Pay / Benefits

• Generous Pension Plan
• Health cash plan with dental
• 25 days holiday + bank holidays (30 with service)
• Enhanced maternity, paternity, foster leave
• Cycle to work scheme
• Career development opportunities

Responsibilities

• Manage stock obsolescence with Dealerpoint Managers (MOR, slow-moving stock, DCR, supersession control)
• Centrally monitor and control stock adjustments
• Assist with perpetual, monthly and annual stock checks; travel to support dealer stock counts
• Oversee Group Buy Backs
• Support dealers in CMS eligibility and Truckshop surcharges
• Review traffic-light pricing and update Parts bulletins in GDS
• Produce/review reports on Imprest Stocks (agreements, usage, superseded parts)
• Complete monthly Receipt Reconciliation and escalate discrepancies
• Support dealers in understanding reports and taking action
• Participate in review meetings and provide advice and support
• Adhere to Volvo Group UK health, safety, quality and environmental standards
• Undertake other reasonable duties as requested

Key requirements

• Organised, analytical and detail-focused with strong communication
• Good understanding of Parts processes
• Strong IT literacy
• Ability to analyse data, identify trends and derive actions
• Excellent attention to detail and accuracy
• Ability to meet tight deadlines
• Persistent, with task/project follow-through
• Strong written and verbal communication
• Ability to build and maintain relationships with Dealerpoint Managers, Parts Managers, dealers, customers and suppliers
• Proactive, approachable and flexible with changing workloads
• Strong team ethos and positive, can-do attitude
• Good organisational skills and time management
• Ability to present information clearly, verbally and in writing

• well-organised
• analytical
• detail-oriented
• Strong IT literacy
• Data analysis and trend identification
• GDS

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