Supplier Co-Ordinator Analyst

Overview

As Supplier Coordinator/Analyst, you will own the lifecycle of product supplier reviews and renewals, ensuring alignment with Allica’s TPRM framework. You’ll partner with Product, Compliance, Legal, and Procurement to prevent gaps and maintain audit-ready records. This role suits a proactive administrator who turns supplier data into clear, timely actions. You’ll impact how we manage third-party relationships at scale, enabling reliable product delivery to SMEs.

Pay / Benefits

• full onboarding support and development
• flexible working
• pension contributions
• discretionary bonus
• private health cover
• life assurance

Responsibilities

• Own the administrative lifecycle of periodic supplier reviews (quarterly, bi-annual, annual by tier) and gather inputs from suppliers and internal stakeholders
• Draft review paperwork and flag risks or gaps for Product Owner review
• Track outstanding actions through to closure to prevent cycle leaks
• Manage licence and contract renewal dates and initiate renewals well ahead of time
• Coordinate renewal paperwork with Legal and Procurement
• Raise ad hoc requests (additional licences or user seats) as needed
• Maintain accurate supplier records in internal systems as audit-ready data
• Identify repetitive data-collection tasks and implement automation/templates to reduce manual effort
• Serve as the go-to contact for Product on supplier management and coordinate with internal teams
• Support new vendor onboarding administration, coordinating legal/compliance approvals and owning onboarding end-to-end
• Document and monitor data sources shared with vendors, maintaining a queryable record (e.g., Gatekeeper)
• Support DPIAs linked to supplier data sharing and ensure they are current
• Apply controls for data-source extension requests with proper sign-off
• Escalate and resolve ambiguous or edge cases using the established framework
• Escalate and resolve ambiguous or edge cases using the established framework
• Ensure data integrity and process adherence across the supplier management lifecycle

Key requirements

• Some exposure to supplier/vendor or contract administration in a regulated or financial services environment
• Highly organized with strong attention to detail and ability to chase multiple stakeholders
• Confident with Excel and internal systems (e.g., Confluence, JIRA); quick to pick up new tools
• Clear, professional written and spoken communication
• Proactive, practical problem-solver who flags issues early
• Comfortable working within a framework and handling escalations for edge cases

• organization
• attention to detail
• proactive problem-solving
• Excel
• Confluence
• JIRA

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