Program Management Information Systems (PMIS) Coordinator

Overview

In this role you will support the administration, maintenance, and daily operations of Program Management Information Systems on major infrastructure programs. You will collaborate with project teams, document control staff, and software vendors to ensure high-quality project information and governance. You’ll manage document workflows, QA data, and provide end-user training during PMIS rollouts and improvements. This is a hands-on, cross-functional role that shapes how projects are planned, executed, and governed, contributing to impactful infrastructure delivering communities forward.

Pay / Benefits

• health, dental, and vision plans
• wellness program
• retirement savings plan
• employee stock purchase program
• paid time off
• tuition reimbursement

Responsibilities

• Monitor PMIS workflows and ensure records progress through review and approval processes
• Support document control and PMIS workflows across delivery phases
• Coordinate RFIs, submittals, transmittals, and project correspondence within PMIS
• Perform quality assurance and data validation of project documents
• Ensure proper organization, storage, and retention of project documentation
• Monitor compliance with PMIS standards and governance requirements
• Provide PMIS user support and resolve workflow, data quality, and document control issues
• Coordinate with PMIS providers to resolve technical, system, and workflow issues
• Develop training materials and support end-user training on system updates
• Support PMIS rollouts, process improvements, and continuous improvement initiatives
• Maintain accurate project records and support project teams throughout the lifecycle
• Collaborate with Project Management, Program Controls, and Document Control teams to optimize PMIS use
• Participate in client meetings, workshops, and site visits when required

Key requirements

• 1–2 years of experience using PMIS platforms (e.g., Kahua, e-Builder, Procore, Unifier)
• Knowledge of PMIS workflows, document management, and approval processes
• Proficiency in Microsoft Office and general business information systems
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to learn new systems and follow established processes
• Interest in project management, controls, and digital project delivery

• attention to detail
• organization
• communication
• PMIS platforms (Kahua, e-Builder, Procore, Unifier)
• document management and records administration
• workflow and approval process design

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