Document Controller

Taplow Source: WhatJobs

See advert for pay

Overview

In this role you ensure the project document control is accurate, secure, and efficient from inception to handover. You will manage design information in the EDMS, maintain strict access controls, and coordinate distribution of technical drawings. Your work supports site teams, external consultants, and clients to keep documentation compliant and up to date. You help maintain high standards and enable smooth project delivery in a collaborative, quality‑driven environment.

Pay / Benefits

25 days annual leave
Private Medical Insurance
online discount platform
Berkeley Foundation volunteer day
Private pension plan
Group life assurance

Responsibilities

Manage and track design information within the project EDMS
Review and update roles, permissions, and security access for internal and external users
Coordinate and distribute technical drawings, track document status, and follow up on outstanding tasks
Escalate unresolved document issues to senior managers
Ensure quality control of published documentation, checking revisions, references, and titles
Address EDMS queries from stakeholders and provide regular status reports on document progress, delays, and RFIs
Act as the Viewpoint subject expert, training colleagues and enforcing clear protocols
Manage Viewpoint information requests and maintain key trackers (DCNs, consultant appointments, insurance, and handovers)
Oversee document control processes, including uploading, distributing, and maintaining accurate records
Support site teams and stakeholders with EDMS onboarding and registration
Generate Field View reports, provide QA sheets, and support Field View administration
Produce reports on query and RFI response times using EDMS tools and Excel
Work collaboratively with external consultants to ensure compliance with standards
Manage O&M documentation, liaising with clients and O&M providers for handover coordination
Oversee stakeholder folders on EDMS for clients, legal teams, and housing associations
Track and coordinate NCRs with trade contractors to ensure resolution
Assist with SharePoint management for internal stakeholders

Key requirements

Experience in a main contractor environment is desirable
Advanced proficiency with Viewpoint document control system is desirable (currently using Asite but moving to Viewpoint)
Intermediate to advanced skills in Microsoft products
Based at Taplow with travel to regional sites