Document Controller

Overview

In this role, you will manage and control project documentation across the lifecycle to ensure accuracy and compliance. You will work closely with project teams to maintain up-to-date records and support handover activities. You will leverage EDMS platforms to track revisions, approvals, and transmittals while upholding ISO 9001 quality checks. This position offers the chance to contribute to large-scale building services projects within a leading facilities management company and to develop strong cross-functional collaboration. You will play a key part in shaping how information is organized and archived for efficient project delivery.

Pay / Benefits

• Digital Learning via OCS Academy
• Retail perks with Hapi app (discounts)
• Flexible pay via Wagestream app
• Professional growth for 600+ live learners
• Inclusive and supportive work environment

Responsibilities

• Maintain project document control systems, registers and records
• Manage receipt, distribution, filing and archiving of project documentation
• Control drawings, revisions and technical information, ensuring latest versions are available
• Maintain drawing registers, transmittal logs and document trackers
• Track document submissions, reviews, approvals and outstanding actions
• Prepare document transmittals, status reports and project information
• Support project teams with reporting and general project administration
• Maintain information using EDMS platforms (Aconex, Asite, Viewpoint, SharePoint, Procore, Autodesk Construction Cloud)
• Support ISO 9001 processes, document audits and quality/compliance checks
• Liaise with clients, consultants, contractors and suppliers regarding documentation requirements
• Provide guidance to project teams on document control processes and procedures
• Coordinate project handover documentation, including as-built drawings and O&M manuals
• Ensure completed project records are accurately archived and retained

Key requirements

• Previous Document Controller experience within construction, building services, engineering or facilities management
• Experience using an electronic document management system (EDMS)
• Experience controlling drawings, technical documents and revisions
• Knowledge of document registers, transmittals and approval workflows
• Experience supporting project handover and close-out documentation
• Good Microsoft Office skills
• Excellent attention to detail and organisational skills
• Strong communication skills with multiple project stakeholders
• Understanding of quality assurance and controlled-document processes

• Attention to detail
• Organisational skills
• Strong communication
• EDMS platforms (Aconex, Asite, Viewpoint, SharePoint, Procore, Autodesk Construction Cloud)
• Drawing control
• Version control

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