Project Manager

Overview

As Project Manager you will lead end-to-end delivery of complex change initiatives within Heriot-Watt’s Global Project Management Office. You will guide governance, business case development and transition to business-as-usual, coordinating cross-functional teams and external partners. This role focuses on shaping outcomes across technology, process and infrastructure changes while embedding sustainability, ethics and value realisation. You will work autonomously to manage risks, budget, and stakeholder expectations, delivering measurable benefits for the university.

Pay / Benefits

• flexible working on request
• 33 days annual leave + 9 closed days
• grade 8 salary of £47,389–£58,225
• supportive university culture with inclusion and well-being
• opportunity for professional autonomy
• external rewards calculator mentioned

Responsibilities

• Tailor and apply suitable project life cycle approaches to manage uncertainty and risk
• Establish and maintain project governance and reporting aligned with standards
• Develop and refine the business case to ensure alignment with strategy, affordability and value for money
• Produce and maintain an integrated project management plan (scope, schedule, cost, quality, resources, risks, issues, communications, benefits)
• Monitor delivery against baselines, using data to forecast outcomes and take corrective action
• Manage project finances (estimation, budgeting, forecasting, cost control, reporting)
• Identify and manage risks, issues, dependencies and assumptions with proactive response strategies
• Coordinate multi-disciplinary teams and potentially line-manage staff
• Oversee internal and external resources and suppliers, including procurement and performance oversight
• Design stakeholder engagement activities and influence at all levels
• Plan transition activities to embed outputs into business-as-usual
• Define and monitor benefits realisation with benefit owners
• Embed sustainability, equality, ethics and compliance in decision-making
• Capture and apply lessons learned for continuous improvement

Key requirements

• Degree (or equivalent) in a relevant discipline
• Experience delivering change in higher education/academic sector
• Extensive experience delivering complex projects across the full life cycle
• Strong knowledge of governance, planning, risk/issue management, financial management and benefits realisation
• Proven ability to lead multi-disciplinary teams and coordinate matrix resources
• Sound professional judgement within a governance framework
• Effective stakeholder engagement and influencing skills with senior audiences
• Strong analytical and problem-solving ability using data for decisions

• stakeholder management
• leadership
• communication
• project governance
• integrated planning
• risk and issue management

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