Maintenance Planner

Overview

In this role you coordinate the Malt Distilling Recurring Works programme, aligning Operations, Engineering, Procurement, Governance and contractors. You lead tendering, contract award and mobilisation to deliver compliant, value-focused maintenance solutions, while managing SAP PM / S/4HANA data and contractor reporting. You drive continuous improvement, standardisation and cost efficiency across the portfolio, ensuring onboarded contractors are supported and actions are visible. This role emphasizes collaboration, data quality and cross-functional delivery to sustain maintenance performance at scale.

Pay / Benefits

• Rewards and Benefits package
• flexibility to manage wellbeing and priorities

Responsibilities

• Coordinate the Malt Distilling Recurring Works programme with operations, compliance and business needs
• Lead annual tendering, contract award and supplier mobilisation
• Support programme delivery through stakeholder coordination
• Identify opportunities to improve service delivery, performance and cost
• Maintain SAP PM / S/4HANA maintenance plans and master data
• Ensure data accuracy to support maintenance planning
• Provide SAP guidance for Recurring Works processes
• Manage collection and review of contractor inspection reports
• Identify remedial maintenance requirements from inspections
• Create/co-ordinate follow-on Work Orders (ZPMRs) and publish weekly SAP summaries of remedial actions
• Manage Purchase Orders, invoice approvals and financial controls
• Produce KPI reporting and programme performance metrics
• Maintain programme records and support budget management
• Drive process standardisation and SAP data quality improvements
• Support automation and digital improvement initiatives
• Promote best practice across the Recurring Works programme
• Coordinate planning, governance and contractor onboarding throughout contract lifecycle
• Provide programme support and escalation management to maintain service continuity

Key requirements

• Strong planning, organisational and prioritisation skills
• Strong analytical and problem-solving ability
• Experience using SAP PM / S/4HANA
• Excellent communication and stakeholder management skills
• Experience managing contractors and external suppliers
• Ability to influence across multiple business functions
• Advanced Microsoft Excel and Microsoft 365 skills
• High attention to detail and data accuracy
• Ability to manage multiple priorities within a fast-paced environment
• Continuous Improvement mindset

• communication skills
• stakeholder management
• analytical thinking
• SAP PM / S/4HANA
• Microsoft Excel (Advanced)
• Microsoft 365

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