People & Systems Coordinator

Warrington Source: WhatJobs

See advert for pay

Overview

In this role you will support the HR function by managing core people processes and leading the CIPHR system to ensure accurate data and efficient processes. You will collaborate closely with HR, marketing, and site teams to coordinate communications and streamline administration. You’ll own onboarding, payroll updates, benefits, and records while maintaining a service-focused, detail-oriented approach. This position offers variety across HR, systems, and communications in a busy, collaborative environment with visible impact.

Pay / Benefits

market-competitive salary
career development opportunities
collaborative and inclusive culture
annual leave and bank holidays
pension scheme
private medical scheme or equivalent health benefits

Responsibilities

Manage full onboarding process to ensure accurate pre-employment checks, system setup, payroll data, and first-week arrangements
Oversee employee lifecycle changes including contractual updates, payroll changes, probation reviews, and leaver processes
Coordinate monthly payroll changes with timely, accurate submissions
Support administration of employee benefits (pensions, private medical, occupational health)
Answer HR queries and escalate complex issues to HR Manager
Improve HR processes for practicality and consistency
Handle HR invoices via SAP with accurate PO/invoice processing
Coordinate occupational health and site-specific requirements with confidential record management
Act as CIPHR system owner: provide user support, training, data management, workflows, and reporting
Produce HR reports and maintain data with strong attention to accuracy
Draft and coordinate company communications, including announcements and social media content
Maintain communications calendar and ensure consistent tone and branding across channels
Build relationships across site and act as contact point for employees and managers
Provide pleasant ad hoc site administration, travel arrangements, catering for meetings/events
Support HR, systems, communications and site administration in a busy environment
Possibly support other HR or site activities as needed

Key requirements

Experience in a busy HR or People Operations role
Hands-on experience with CIPHR or another HRIS
Strong systems aptitude and troubleshooting ability
Experience managing HR administration across lifecycle (onboarding, changes, payroll, reviews, leavers)
Ability to manage tasks end-to-end with meticulous follow-through
Experience preparing payroll data for monthly deadlines
Strong written communication skills for professional communications
Confident in interacting with employees, managers and external providers
Good MS Office skills (Outlook, Word, Excel)
Ability to work independently, take initiative and escalate when needed
Proactive mindset and ability to adapt to changing priorities
Strong organizational skills and attention to detail
Experience creating training materials or guidance for system users
Excellent interpersonal and service-focused approach