Premises and Compliance Assistant needed for a well-maintained school in Surrey

Our client is seeking a methodical, reliable and proactive Premises and Compliance Assistant to support the facilities team at a well-established school in Guildford, Surrey. This opportunity would suit someone with experience in school premises, facilities administration, maintenance coordination or health and safety support who understands the importance of maintaining accurate records and helping ensure that buildings remain safe and operational.

The successful candidate will work closely with the Site Manager and school leadership team to support routine inspections, maintenance records, contractor documentation and premises-related administration. Previous school-based experience would be advantageous, particularly for candidates familiar with the operational and safeguarding requirements of an educational setting.

Position Highlights

• School premises and compliance support role.
• Opportunity to combine practical site knowledge with administrative responsibilities.
• Responsibilities involving inspections, maintenance records and contractor coordination.
• Suitable for candidates with facilities, caretaking or compliance administration experience.

Role Overview

As Premises and Compliance Assistant, you will help the school maintain accurate records relating to the condition, maintenance and safe operation of its buildings. You will support scheduled inspections, monitor outstanding maintenance actions and assist with organising documentation for contractors and service providers.

The role requires strong attention to detail, good organisational skills and the ability to follow procedures consistently. You will not be expected to act as a qualified inspector or undertake specialist compliance work unless appropriately trained and authorised.

Key Responsibilities

• Assist with maintaining premises maintenance records and inspection schedules.
• Record identified site issues and monitor outstanding actions.
• Help organise documentation relating to contractor visits, servicing and repairs.
• Support routine checks of communal areas, access routes and general site conditions.
• Maintain records of maintenance requests and completed work.
• Liaise with the Site Manager regarding outstanding repairs and inspection deadlines.
• Assist with scheduling routine maintenance visits and contractor appointments.
• Ensure relevant documents are stored securely and can be retrieved when required.
• Help monitor the condition of safety equipment and report concerns to authorised staff.
• Support the organisation of site risk assessments and other premises documentation.
• Assist with checking contractor sign-in records and ensuring site procedures are followed.
• Help prepare reports and summaries for school leadership.
• Maintain accurate records of supplies, equipment and maintenance expenditure where required.
• Report hazards or concerns promptly and follow the school's escalation procedures.
• Handle sensitive information responsibly and comply with safeguarding requirements.

About the School

The school is committed to maintaining safe, accessible and well-presented facilities for pupils, staff and visitors. Effective premises administration supports the site team by ensuring that maintenance activities, inspection schedules and outstanding actions are properly recorded and followed up.

Experience and Skills

• Previous experience in school premises, facilities administration or maintenance coordination is desirable.
• Experience working in a school or other public-sector environment would be advantageous.
• Strong administrative and record-keeping skills.
• Good IT skills, including spreadsheets, email and document management.
• Understanding of general health and safety procedures.
• Ability to manage schedules, deadlines and outstanding actions.
• Excellent attention to detail and a methodical approach.
• Good communication skills when dealing with contractors and school staff.
• Ability to recognise and report concerns rather than undertaking work beyond your competence.
• Understanding of confidentiality and safeguarding in an educational environment.
• Relevant facilities or health and safety training would be beneficial.
• Willingness to complete the necessary safeguarding checks.
• The right to work in the UK.

Application

To be considered for this Premises and Compliance Assistant position, please submit your updated CV as soon as possible. Candidates with previous school premises, facilities administration or maintenance coordination experience are particularly encouraged to apply.

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