Payroll & Office Administrator

Payroll & Office Administrator

Sudbury, near Uttoxeter
Hours: 36.5 hours per week, with part-time/flexible hours considered for the right candidate
Salary: £25.5k to £31k FTE
Working pattern: Office based with the possibility of hybrid working

We are a friendly, established firm of Chartered Accountants and Business Advisers. We look after owner-managed businesses and individuals across a wide range of sectors, and were looking for an experienced, organised and reliable Payroll & Office Administrator to join our team.

Due to our location, you must be a car driver and live within approximately 30 minutes commute of our Sudbury office .

The role

This is a varied position combining client payroll with the day-to-day administration of the practice. Youll work closely with the directors and wider team and will be a key point of contact for clients on payroll matters.

Previous hands-on payroll experience is essential for this position.

Payroll duties

• Process weekly, fortnightly and monthly payrolls for a portfolio of clients
• Submit FPS and EPS returns to HMRC
• Manage starters, leavers, P45s and P60s
• Calculate statutory payments, including SSP, SMP and SPP
• Handle auto-enrolment assessments, pension submissions and re-enrolment
• Prepare payslips and payroll reports for clients
• Respond to client and HMRC queries promptly and accurately
• Assist with P11D preparation where appropriate. Training can be provided

Office administration duties

• Answer the phone and welcome clients
• Manage post, email and incoming records
• Scan, file and maintain client documents
• Support new client onboarding, engagement letters and anti-money laundering (AML) checks
• Assist with company secretarial work, including maintaining company records and preparing Companies House filings
• Help with diary management and general administration for the directors and wider team

About you

To be considered for this role, you will need:

• At least two years hands-on payroll experience, ideally within an accountancy practice or payroll bureau
• Experience with RTI submissions, auto-enrolment and statutory payments
• A full UK driving licence and access to a car due to the location of the office
• To live within approximately a 30-minute commute of Sudbury, near Uttoxeter
• Strong accuracy and organisational skills, with the ability to manage a varied workload and meet deadlines
• Clear and professional communication skills, both on the phone and in writing
• Confidence using Microsoft 365
• The ability to attend the office on agreed days to support reception and client-facing duties

Experience with Xero, QuickBooks Online or payroll software such as BrightPay would be an advantage. A CIPP qualification, or progress towards one, would be welcome but is not essential.

Experience with AML or company secretarial work would also be useful, although training can be provided.

Hours and flexibility

The usual working week is 36.5 hours, although we are happy to consider part-time or flexible working arrangements for the right candidate.

The role requires regular attendance at our Sudbury office due to the administrative and client-facing elements of the position. However, there may also be the opportunity for some hybrid working, depending on experience and the agreed working pattern.

If youre an experienced payroll professional looking for a varied role where you can combine payroll expertise with wider office administration, wed be pleased to hear from you.

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.

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