Administrative Assistant

Harlow Source: WhatJobs

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Business Head at Radiant Systems Europe Ltd | Leading Team Management Initiatives

Are you an experienced Admin Assistant with a passion for organisation, attention to detail, and supporting senior leadership? We’re looking for a proactive and highly organised individual to join our Regulatory Affairs team in Harlow on a 9-month contract .

About the Role

You will provide comprehensive administrative support to the VP of Regulatory Affairs and other senior regulatory professionals based in Harlow. From diary management and travel arrangements to internal coordination and PO handling, this role plays a vital part in the smooth running of our Global Regulatory Affairs (GRA) team.

Manage diaries and optimise schedules for the VP
Coordinate travel bookings and expense reporting via SAP Concur
Support document handling, including Power of Attorney (PoA) processing and notarisation
Compile weekly training and travel requests, maintain logs in Excel
Update GRA org charts using Visio
Raise and receipt Purchase Orders in Ariba
Assist in onboarding with internal systems like EUDDC
Manage incoming post, courier dispatches, and stationery ordering
Provide general support with spreadsheets, presentations, archiving, and events
5–10 years of office administration experience
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe, Outlook, and Teams
Experience with SAP Concur , Ariba , and SAP highly desirable
High attention to detail, excellent organisational and typing skills
Strong communication skills and ability to work under pressure
A team player with a service mindset
Detail-oriented and dependable
Comfortable working with senior stakeholders
Eager to be a ‘Super User’ of internal systems