Permit to Work Coordinator

Location: Port of Nigg, Highlands, Scotland

Reports To: Health & Safety Manager / Site Manager

Europlan Group is a leading international engineering and project services company delivering innovative, safety-driven solutions to the energy and industrial sectors.

We are currently seeking a Permit to Work (PTW) Coordinator to support site safety operations at the Port of Nigg. This role will be responsible for the daily administration, control, and monitoring of the site Permit to Work system to ensure safe and compliant work activities across the project.

The PTW Coordinator will ensure permits are issued, recorded, monitored, and closed correctly within the Autodesk document management system while supporting the Health & Safety team with inductions, document control, and general safety administration.

Key Responsibilities

• Administer and control the site Permit to Work (PTW) system on a daily basis.
• Issue, monitor, and close permits for site works in accordance with established safety procedures.
• Ensure all permits are accurately recorded and maintained within the Autodesk document management system.
• Verify that all permit documentation is completed correctly before work begins.
• Maintain organised digital records and ensure documentation remains accessible and compliant.
• Conduct daily site walk-arounds to verify active permits and confirm that work is being carried out in accordance with issued permits.
• Validate permit conditions and ensure appropriate safety controls are implemented.
• Report and escalation any non-compliance or safety concerns to the Health & Safety team or site management.
• Conduct site inductions for new personnel where required.
• Maintain accurate records of site inductions and ensure documentation is correctly stored within the system.
• Ensure personnel working under permits have completed the required inductions and hold relevant certifications.
• Provide document control support to the Health & Safety department.
• Maintain permit logs, safety documentation, and associated records.
• Assist with general Health & Safety administrative tasks as required.
• Participate in training related to Permit to Work procedures, site safety systems, and Autodesk document management processes.

The Qualifications

• Strong administration and document control experience.
• Excellent organisational skills with a high level of attention to detail.
• Ability to manage documentation and maintain accurate records.
• Strong communication and coordination skills.
• Proficiency with digital systems and document management platforms.
• Experience working within construction, engineering, or facilities management environments.
• Knowledge of Permit to Work systems.
• Familiarity with Autodesk or similar document management systems.
• General awareness of Health & Safety procedures and compliance.

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