Joining a firm of this calibre opens doors to a successful career within the Legal industry! We’re seeking candidates with operations, third‑party or vendor experience from a Facilities, Clerk, Junior PA, Administrator or similar background who are ready to build on their experience and step into a rewarding administrative role at a top‑tier US law firm.
Salary & Hours
Salary to £40,000
09:30-17:30 (Monday–Friday)
Located in beautiful, modern offices in one of London’s most prestigious areas
Free meals in the office
Key Responsibilities
Manage the Facilities team calendar including reminders, team meetings, maintenance schedules, etc.
Take minutes of team meetings and follow up on action points.
Assist with office logistics, including facilities management, and vendor relationships.
Support and assist with planning office moves, liaising with IT, Facilities, and all relevant Business Services teams.
Assist with the onboarding and off‑boarding of facilities vendors.
Track and manage the firm’s assets (e.g., furniture, coffee machines, office plants) to coordinate service and maintenance requests.
Conduct periodic Health & Safety and Fire compliance checks.
Coordinate Health & Safety and Fire compliance training for staff and maintain records, first aid, manual handling, and fire marshal administration.
Skills & Requirements
1 year of experience in a Facilities, Administrative, Operations, or Clerk background where you have liaised with third‑party vendors and facilities.
Excellent interpersonal skills, with an uncompromising focus on customer service.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Proactive problem‑solving abilities and a high level of initiative.
Seniority level
Associate
Employment type
Full‑time
Job function
Legal and Administrative
Industries
Facilities Services, Legal Services, and Law Practice
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