Finance and Operations Assistant

Hayley Menzies is a contemporary luxury fashion brand rooted in the eclectic spirit of Portobello. We are entering a new phase of structured growth and are seeking a highly organised, detail-driven Finance & Operations Assistant to support the core financial and operational functions of the business.

This is a varied, hands‑on role at the centre of the studio – ideal for someone commercially minded, confident with numbers, and comfortable working across finance, logistics and operations.

Finance & Operations Assistant

Notting Hill, London (Studio-Based)

Full‑Time | Immediate Start

£26,000–£28,000 (depending on experience)

The Role

You will work directly with our Finance & Operations Manager and support across:

• Credit control and debtor management
• Wholesale shipping and logistics coordination
• Financial administration and reconciliations
• HR administrative support
• Studio and operational organisation

This role requires someone proactive, calm under pressure, highly organised and confident using spreadsheets.

Key Responsibilities

Credit Control

• Monitor wholesale accounts and aged debtors
• Proactively chase overdue payments
• Maintain accurate debtor reporting
• Support improvement of payment discipline

Wholesale Logistics

• Coordinate outbound wholesale shipments
• Liaise with warehouse and logistics partners
• Prepare shipping documentation
• Track deliveries and resolve delays

Finance Administration

• Reconcile company credit cards
• Support bank reconciliations
• Process invoices and ensure correct coding
• Assist with cash flow reporting preparation

HR & Studio Admin

• Maintain employee records and holiday tracking
• Support onboarding documentation
• Order studio supplies and manage operational admin

About You

• 1–3 years’ experience in finance, operations or office administration
• Experience supporting credit control or accounts receivable
• Strong Excel skills and confident working with data
• Highly organised and detail-oriented
• Professional and confident when chasing payments
• Flexible, hands‑on and solutions‑focused
• AAT or part‑qualified accounting qualification preferred (not essential)

Package & Working Structure

• Salary: £26,000–£28,000 depending on experience
• Studio‑based role in Notting Hill with one WFH day
• Company laptop provided
• Opportunity to grow with a scaling independent fashion brand

Why Join Us?

You will join a growing, design‑led fashion brand at an exciting stage of professionalisation and growth. This is an opportunity to take ownership of meaningful operational and financial processes and be part of building a more structured, scalable business.

To apply, please send your CV and a short covering note to outlining your relevant experience.

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