HR Assistant

Kirkcaldy Source: WhatJobs

£27,000 per year

Reports to: HR Manager

Hours of work: 28 hours/week

Salary: £27,000 per year – pro rata

Location: Kirkcaldy, head office – not a remote role; work on-site during scheduled hours.

About Us

Glenshire Group is a Scottish family‑owned conglomerate based in Fife, established in 2020. We consolidate business interests across Retail (Greens Retail), Hospitality, Property, Frozen Drinks (Skwishee) and Pizza Hut Deliveries.

Job Summary / Purpose

We are looking for an HR Assistant to handle a variety of personnel‑related administrative duties. The role serves as a liaison between the HR team and employees, ensuring smooth communication and prompt resolution of all queries. You will support daily HR activities, coordinate policies, processes, and relevant documents, and assist with recruitment lifecycle tasks such as posting ads, coordinating interviews, and onboarding new hires.

Responsibilities

Assist with day‑to‑day operations of HR functions and duties.
Assist with payroll and cover holidays within the department.
Provide support to our HR Manager and HR Administrator.
Compile and update employee records (hard and soft copies).
Deal with employee requests regarding HR issues, rules, and regulations.
Properly handle complaints and grievance procedures.
Coordinate communication with candidates and schedule interviews.
Conduct initial orientation for newly hired employees.
Assist recruiters in sourcing candidates and updating the database.

Skills & Qualifications

Excellent verbal and written communication skills – essential.
Exemplary planning and time‑management skills – essential.
Ability to multitask and prioritise workload daily – essential.
Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines – essential.
A passion to learn, contribute, and reinforce the culture throughout interactions – essential.
Discretion and confidentiality – essential.
Strong administrative experience – essential.

The Ideal Candidate Will Possess

Ability to apply payroll rules and regulations.
Ability to communicate effectively and convey technical information to non‑finance audiences.
Strong analytical and problem‑solving skills.
Relationship management and customer service skills.
Ability to work under pressure and meet tight deadlines.
Ability to work effectively in a team and on your own.

Benefits

Weekly pay – no waiting for monthly payday.
Colleague discount of 10% within our retail stores and Subway, and 50% within our Pizza Hut delivery sites.
Refer a friend bonus.
Anniversary rewards and celebrations recognising your loyalty.
Part of a high‑energy, ambitious group encouraging creativity and new ideas.
Access to GroceryAid – a confidential support service offering emotional, practical, and financial help to people in the grocery industry.

We are looking for the right candidate to start as soon as possible. If you are ready to join a fast‑paced, evolving business, please submit your CV today.