Buyer’s Admin Assistant

Ultra LEDs is more than just a supplier of world-class LED products; we are a dedicated partner focused on ensuring the seamless success of your projects. Our expertise in LED technologies allows us to offer both top-notch products and bespoke solutions tailored to your needs. With an efficient ordering process, next-day delivery, and consistent stock availability, we make everyday tasks simple. For complex projects, our experienced team provides tailored pricing and expert advice to overcome challenging requirements, ensuring excellence and reliability in every partnership.

About the Role

Ultra LEDs is a fast-growing lighting specialist supplying innovative LED products to trade and commercial customers across the UK and internationally.

We are looking for a highly organised and detail-focused Buyer’s Admin Assistant to support our Product & Buying team. This is a key administrative role responsible for ensuring product data accuracy, managing critical paths, coordinating technical assessments and supporting suppliers throughout the product lifecycle.

This role is ideal for someone who enjoys structured, task-focused work and wants to build a strong foundation within a Buying or Product environment, and is a full-time, office based role.

Key Responsibilities

• Maintain accurate product and pricing data across internal systems
• Create and update SKUs, range plans and essential system information
• Support the creation of accurate and engaging product listings

Critical Path & Process Management

• Monitor and manage the buying critical path from brief through to launch
• Track deadlines and highlight risks to ensure projects remain on schedule
• Contribute updates in weekly team meetings

Technical & Compliance Coordination

• Track technical assessments, certification checks and approvals
• Review inspection reports and escalate issues where necessary
• Liaise with suppliers and internal teams to resolve queries
• Liaise professionally with suppliers to gather product data, design files, labelling and packaging assets
• Coordinate and manage product samples, ensuring they are tracked and organised

Team & Cross-Functional Support

• Work closely with Buying, Merchandising, Marketing and Technical teams
• Identify process improvements to enhance efficiency and accuracy
• Support wider team objectives as required

About You

• Previous experience in an administrative, buying or product support role preferred
• Strong attention to detail with high levels of accuracy
• Excellent organisation and time management skills
• Confident communicator, both written and verbal
• Comfortable working with systems and data
• Proactive, reliable and able to work in a fast-paced environment
• Positive, can-do attitude with a “right first time” mindset
• Enthusiastic about developing within a Buying or Product career

Why Join Ultra LEDs?

• Join one of the North West’s fastest-growing businesses
• Work within a supportive and ambitious commercial team
• Develop foundational buying and product knowledge
• Competitive salary (£25–29k depending on experience)
• 25 days holiday + 8 bank holidays
• Additional holiday entitlement after 5 years’ service

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