House Manager / Personal Assistant (Hybrid Role)

Remote Source: WhatJobs

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House Manager / Personal Assistant (Hybrid Role)

We are seeking a highly organized, polished and discreet House Manager/Personal Assistant to support the UNHW family of a prominent international business Chairwoman.

Overview

The House Manager / Personal Assistant will act as the principal’s trusted aide, ensuring the smooth running of the household, coordinating personal and administrative matters, and anticipating needs before they arise. This is a hands‑on and highly varied role requiring emotional intelligence, discretion, organization, and an eye for detail. The ideal candidate is service‑minded, polished, and capable of switching seamlessly between managing a home, handling logistics, and supporting the principal in both personal and professional contexts.

Key Responsibilities

Household & Property Oversight

Ensure the residence is maintained to the highest standard — clean, organized, and guest‑ready at all times.
Liaise with cleaners, contractors, suppliers, and tradespeople; supervise ongoing maintenance or renovation work.
Oversee household purchases, deliveries, and inventory (furniture, art, linen, supplies, etc.).
Manage household budgets and payments; maintain expense records and reconcile accounts.
Maintain relationships with service providers (security, car maintenance, tech support, etc.).
Coordinate seasonal preparations (guest rooms, events, travel packing, etc.).

Personal Assistance

Act as first point of contact and gatekeeper for the principal’s personal matters.
Manage diary and appointments; coordinate meetings, dinners, and social engagements.
Arrange travel: flights, transfers, itineraries, visas, accommodation, and restaurant bookings.
Handle personal correspondence, emails, calls, and document organization.
Assist with family logistics, school communication, and travel where needed.
Conduct online research, comparisons, and project coordination (e.g., art, furnishings, events).
Run errands, shopping, gift sourcing, wardrobe and packing support.

Project & Event Coordination

Support ongoing projects such as interior design, art acquisitions, or property improvements.
Coordinate with designers, galleries, architects, and suppliers to ensure deadlines and standards are met.
Organize private events, dinners, and gatherings — liaising with caterers, florists, and staff.
Ensure guests are welcomed and cared for to a high standard.

Qualifications & Skills

5+ years’ experience as a Private PA, House Manager, or Lifestyle Manager for a private household or UHNW individual.
Highly organized with a “nothing‑is‑too‑small” attitude.
Excellent communication and interpersonal skills; polished, discreet, and trustworthy.
Proactive problem solver who can anticipate needs.
Comfortable with both office and household tasks — from scheduling meetings to managing builders.
Tech‑savvy (Microsoft Office, Google Workspace, WhatsApp, travel apps).
Flexible schedule and willingness to assist outside standard hours when required.
Fluency in English; additional languages an advantage (French or Turkish appreciated).
Driving license preferred.

Work Conditions

Based primarily in London with occasional travel.
Full‑time position, including flexibility over weekends when required.
Reports directly to the Principal and works closely with the Office Director in Istanbul.
May coordinate with other household staff and external consultants.
The role offers a competitive salary.
It is located in the centre of London.
The role is for a UHNW family.