Administrative Assistant

Job Summary:

The Administrative Assistant at Mighty Power Facilities Management is responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing communications, scheduling appointments, handling customer inquiries, and supporting other staff members in their day-to-day tasks.

Responsibilities:

• Manage and direct incoming phone calls and emails, ensuring timely and accurate responses.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers and staff.
• Maintain and organise office files, records, and databases, ensuring confidentiality and security.
• Prepare and distribute correspondence, memos, and reports.
• Handle customer inquiries and complaints, providing exceptional customer service.
• Assist with the preparation of presentations and reports for meetings.
• Manage office supplies inventory and place orders when necessary.
• Support the human resources department with tasks such as onboarding new employees, maintaining employee records, and coordinating training sessions.
• Assist in the planning and execution of company events and meetings.
• Liaise with vendors and service providers to ensure smooth office operations.
• Perform general office duties such as photocopying, scanning, and faxing.
• Ensure the office environment is clean, organised, and conducive to productivity.
• Support the finance department with basic bookkeeping tasks, such as processing invoices and expense reports.

Requirements:

• Proven experience as an administrative assistant, office admin assistant, or similar role.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Excellent time-management skills and the ability to prioritise work.
• Strong organisational skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High school diploma; additional qualifications as an Administrative assistant or Secretary will be a plus.
• Familiarity with office equipment, such as printers and fax machines.

At Mighty Power Facilities Management, we value efficiency and organisation in our operations.

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