Executive Assistant

A leading global private markets investment firm are looking for an Arabic speaking Executive Assistant to support their Business Development team, with a strong focus on global travel, scheduling and international roadshows.

The Executive Assistant Role:

This is a fast-paced Executive Assistant role, so the successful person will be proactive, quick to respond and able to deliver under pressure. Responsibilities will include (but are not limited to):

• Organising complex global travel for the BD team, including flights, hotels, visas, ground transport and detailed itineraries
• Coordinating international roadshows end to end, scheduling investor and client meetings across multiple time zones and locations
• Managing busy and fluctuating calendars, anticipating conflicts and communicating changes to all parties promptly
• Preparing agendas, briefing packs and backup materials for meetings and roadshows
• Screening calls and emails, prioritising and handling enquiries on own initiative
• Drafting and proofing correspondence in English and Arabic
• Liaising with clients, investors and guests in a professional and courteous manner
• Preparing accurate expense reports in line with company policy
• Supporting the wider administrative team as needed

Required Skills and Experience:

• Fluency in Arabic and English (written and spoken) is essential
• Strong EA experience, ideally within financial services
• Proven experience organising international travel and roadshows
• Proactive team player who can respond and deliver quickly
• Excellent communication skills at all levels
• Complete discretion with confidential information
• Strong attention to detail and able to juggle competing priorities
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Office based, West End office location
• Supporting the BD team based in Saudi Arabia
• Great opportunity to support the BD team at a globally recognised investment firm
• Flexibility with working hours is a strong plus, given international time zones
• Temp, ongoing for 2 to 3 months, ASAP start
• Rate: up to £38/hr, depending on experience

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