Tender Co-Ordinator - Maternity Cover

London Source: WhatJobs

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About Us

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 23,500 employees in over 70 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

In the UK and Ireland, we are proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From highways, rail and operations and maintenance, to energy, water, nuclear and smart infrastructure,clients choose us to help them solve their most complex challenges -delivering climate-responsible growth that meets the needs ofcommunities, industry and the planet.

About the Role

The Tender Coordinator supports the preparation and submission of high-quality market engagement responses, expressions of interest, pre-qualification questionnaires andtenders across public and private sector opportunities in the UK and Ireland.

Reporting to the Tender Unit Director, the role is part of theUK & Ireland Tender Unit and works closely with Directors, Bid and Project Managers,technical contributors, corporate functions, external partners and the wider Proposaland Marketing team.

The role helps bid teams deliver compliant, competitive submissions on time bymaintaining effective governance, clear plans, accurate records and consistently high quality content throughout the opportunity and tender lifecycle.

Key responsibilities

Monitor tender portals, procurement platforms, frameworks, shared mailboxes and client information sources to identify and track relevant opportunities.
Maintain the central opportunity and tender register, including deadlines, status updates, key commercial information and auditable records.
Support Go/No-Go and Bid/No-Bid decisions by gathering client, competitor, commercial and delivery information and coordinating approvals.
Coordinate PQQs and tenders from kick-off to submission, maintaining plans, responsibilities, deadlines, compliance matrices, document trackers and review points.
Coordinate timely inputs from operational teams, corporate functions and external partners, escalating risks to quality, compliance or deadlines.
Draft, edit and proofread concise, persuasive tender content and develop supporting CVs, case studies, organisation charts, capability statements and presentations.
Ensure submissions meet client requirements, Egis quality standards and brand guidelines; quality-check, compile and upload final documents ahead of deadlines.
Create and manage tender workspaces in SharePoint and Microsoft Teams, applying effective file structures, access controls, naming conventions and version management.
Maintain templates, the Tender Library, staff CVs, capability information and projectreferences, capturing reusable content and lessons learned.
Support post-submission clarifications, presentations, feedback reviews, reporting and continuous improvement initiatives.

What do we need from you

Degree-level qualification or equivalent professional experience is desirable.

Skills and behaviours

Excellent written and verbal English, with the ability to produce concise, persuasiveand accurate content.
Strong organisation and time management, with the ability to manage multiplepriorities, contributors and deadlines.
Commercial awareness and an understanding of how client priorities, evaluationcriteria and win themes shape a submission.
Advanced proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook,Teams and SharePoint.
Working knowledge of CRM, bid management or commercial database tools isdesirable; knowledge of Adobe InDesign and Illustrator is also desirable.
Keen attention to detail, a strong sense of ownership and a consistent focus onquality, compliance and timely delivery.
A collaborative, professional and adaptable approach, with the confidence to influencecontributors and remain calm under pressure.
A practical improvement mindset and willingness to learn new tools, skills andprocesses.

Experience and knowledge

Demonstrable experience coordinating successful market engagement, pre-qualification and tender submissions in a structured tendering environment.
Proven ability to coordinate multi-disciplinary inputs and deliver compliant, high-qualitysubmissions to demanding deadlines.
Understanding of public and private sector procurement and tendering processes inthe UK and Ireland.
Experience interpreting tender requirements, maintaining trackers and coordinatingsupporting documentation.
Experience of data entry, database administration, document control and structuredrecord keeping.