Legal and Company Secretariat Coordinator

Legal and Company Secretariat Coordinator | 12 Month Contract

Annual Salary: $80,000 - $83,000 + super + salary packaging

Men are dying too young – and it doesn’t have to be that way.

Around the world, men are facing a health crisis: prostate cancer, testicular cancer, poor mental health and suicide. At Movember we’re on a mission to change the face of men’s health by making it easier for men to talk, act and live longer healthier lives.

Every project, every campaign, every idea adds up to real change. You’ll be part of a moustache-powered crew who believe making an impact and having fun should go hand in hand. Your mission is calling.

DO GOOD. Work for Movember.

Your Mo-Mission (should you choose to accept it):

Movember's Global Boards meet on a fixed, non-negotiable calendar. Contracts need to be executed, filed, and tracked across six countries. Governance records need to be accurate, version-controlled, and audit-ready. And the Chief Legal Officer and Global General Counsel need a highly capable operational partner making sure none of it falls through the cracks. That's this role.

As Legal and Company Secretariat Coordinator, you'll be the operational engine of Movember's Legal and Company Secretariat function, reporting to the Chief Legal Officer and Company Secretary. Your work spans four interconnected areas.

The first is end-to-end Board and Committee support. You'll own the full meeting cycle for Movember's Global Boards and their sub-committees, from maintaining the annual calendar and scheduling meetings through to distributing board packs via the board portal, formatting and quality-assuring board papers, coordinating Director onboarding and travel, and maintaining the suite of Board templates and the board portal itself.

The second is company secretariat and governance administration. You'll support the maintenance of statutory registers, corporate records, and entity information across Movember's global group, maintain the governance document library, track Director appointments and disclosures, and assist with the collation of information for the Global Annual Report and other statutory reporting.

The third is contract management system administration. You'll be the day-to-day owner of Movember's contract management system, coordinating execution workflows, maintaining data integrity across key dates, obligations, and renewal tracking, and producing regular reporting on upcoming expiries and renewals.

The fourth is legal operations support. You'll manage external legal invoicing end to end, maintain records of advisor spend against budget, support budget monitoring and forecasting, and contribute to the team's use of technology and AI tooling to reduce manual effort and improve efficiency.

The Legal and Company Secretariat team is small, highly collaborative, and deeply trusted across Movember's leadership. This is a role for someone who is exceptionally organised, exercises sound judgement, handles confidential information with complete discretion, and genuinely enjoys bringing order and rhythm to a busy function. Based in Melbourne, 12-month fixed term contract.

No Moustache Required -but the following are:

• Demonstrated experience in a legal support, paralegal, company secretariat, board support, or senior administration role.
• Experience coordinating meetings end to end, including distributing papers, with board or executive committee experience highly regarded.
• Exceptional organisational skills, with the ability to manage competing priorities and work to fixed, non-negotiable deadlines.
• Outstanding attention to detail, particularly in document formatting, proofreading, and version control.
• Sound judgement, discretion, and a demonstrated ability to handle highly confidential information appropriately.
• Strong written and verbal communication skills, with the confidence to engage professionally with Directors, Executives, and external advisors.
• Advanced Microsoft Office skills across Word, PowerPoint, Excel, and Outlook, including advanced document formatting.
• Demonstrated aptitude for learning, administering, and improving systems and databases.
• A proactive, solutions-focused approach with a genuine interest in improving processes rather than simply maintaining them.
• Ability to work autonomously and as part of a small, collaborative, and globally dispersed team.

Not Mission Critical- but for extra street cred:

• A paralegal qualification or experience working within a law firm or in-house legal team.
• Study towards or completion of a Governance Institute of Australia qualification, such as the Certificate in Governance Practice.
• Experience using a board portal such as Diligent, Board Effect, Athena, or similar.
• Experience administering a contract lifecycle management or legal matter management system.
• Experience in the not-for-profit sector, or supporting an organisation with global entities and subsidiaries.
• Experience with invoicing and budget tracking.
• Exposure to legal process improvement, workflow automation, or AI tooling.

GOOD CAUSE:

Working for Movember, you’ll help turn ideas (and moustaches) into millions for men’s health. Every bit we raise changes the face of men’s health by funding research, improving treatments, and supporting programs that help save lives

We’re even shaping government policies on men’s health worldwide. By meeting directly with lawmakers, and helping them understand how more investment on men’s health benefits not just men, but all the communities they serve.

GOOD VIBES:

We love weekends. That’s why our Fridays finish early for nine months of the year. But we also love our office vibe. Because here, it always feels like something big is about to happen. Be it an office-wide surprise birthday party (with cake!) or an open invite for all to hit the pub.

Come the hairy season, the energy cranks up. We’re talking celebrity visits. Live stunts on-site for TV and radio. And when we hit a fundraising milestone, the office gong might even go off. But, for those who prefer calm, no probs: hybrid working means you work where you feel best.

GOOD CREW:

Spoiler alert: we’re a no-ego, all-impact crew. That means everyone gets a say, from new starters to those leading the charge. Collaboration over hierarchies, curiosity over rigid process. And it’s true across all our offices worldwide. We work as one, sharing expertise and celebrating wins. All in the name of making the biggest impact across the globe. United, we Mo.

We offer:

• Flexible hybrid working from home and our modern Richmond office
• Finish work at 2pm on Fridays (Dec-Aug)
• NFP salary packaging (pay less tax)
• 13 weeks paid parental leave and 5 weeks annual leave
• Fun & collaborative culture with employee social events
• Free Headspace subscription and other wellbeing initiative
• Relaxed dress code

Boy, do we know the feeling of being judged. (Over how we look, and other things that shouldn’t matter.) Being different is how we started. And it’s also helped us raise $1 billion for men’s health. So, we know the power of diverse experiences, skills and perspectives.

And another impressive number is our WGEA gender pay gap: it sits at a big, fat, round 0%. If you’ve got the relevant skills and the right attitude, let nothing stand in your way of firing off your application.

Movember is stronger when Aboriginal and Torres Strait Islander peoples are part of our crew. We want you to feel supported in exploring opportunities with us. That’s why before applying, we invite you to yarn with Raymond Rosendale, Australian Indigenous Programs Manager, in a virtual catch-up to talk about the role, our community work, or just to share ideas.

• Team: Legal
• Location: Melbourne
• Remote status: Hybrid
• Employment Status: Fixed Term Full-Time

About Movember

Movember is the global leader in men’s health. Our focus is on mental health, suicide prevention, prostate cancer and testicular cancer. Since beginning over drinks at a bar in 2003 in Melbourne, we’ve expanded internationally, raised over $1 billion for men’s health and funded more than 1,320 men’s health related projects globally.

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