EA To Senior Employment Counsel

About the Role

The Assistant will provide administrative and organisational support to the Senior Employment Legal Counsel in the Office of the Chief Legal Officer (OCLO), International Employment Legal team. The role manages the office for a busy Senior Employment Legal Counsel and supports the wider International Employment Legal team. The position involves diary management, meeting and conference call bookings, travel arrangements, expenses, document preparation, and ad-hoc project work. This is a fantastic opportunity to be part of a growing, creative, and matrixed organisation, supporting an international leader.

Key Responsibilities

• Provide general support to the Senior Employment Legal Counsel, including anticipating needs, problem-solving for challenges, and managing emerging issues proactively.
• Act as a first point of contact, dealing with correspondence and phone calls.
• Organise and maintain high-volume calendars, creating efficiency and balance in schedules, and handling internal and external requests for time with strong judgment and flexibility.
• Manage diary arrangements including meeting and conference call bookings, reminders, and on-day support to the team.
• Coordinate travel arrangements, expenses, and complex international travel logistics including in-country meetings.
• Liaise with internal and external stakeholders as appropriate.
• Prepare materials for and support the team with meetings and presentations, including in-office coordination for large meetings, lunches, and team meetings.
• Draft, redline, and edit highly confidential legal documents and other personnel documents.
• Take notes at meetings as required, preparing summaries and team play books when needed.
• Organise and update online and hard copy files, and maintain a suite of templates and other resources for HR colleagues.

Required Experience & Qualifications

• Strong organisational and time management skills, with excellent attention to detail.
• Must have previous PA or EA experience.
• Professional manner with a positive 'can do' attitude.
• Ability to prioritise and multitask with a busy workload.
• Proficient in Microsoft Office, including Word, PowerPoint, Excel & Teams.
• Strong note taking skills.
• Ability to thrive in a fast-paced environment.
• Excellent verbal and written communication skills.
• Confidential and discrete approach, and strong work ethic.

Preferred Skills

• Experience in a corporate/professional services environment, particularly working with Legal teams, would be advantageous but not essential.

The Application Process

Applicants are asked to provide complete and legible information in their application, as incomplete applications may affect consideration for employment.

About the Company

Creative Artists Agency (CAA) is a leading entertainment and sports agency with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, and philanthropy. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, London, Munich, Shanghai, Beijing, Chicago, Washington, D.C., Singapore, Toronto, Denver, Charlotte, Jacksonville, and Atlanta, among other locations globally.

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