Clinical Secretary

Main area Breast Imaging Clinical Secretary Grade NHS AfC: Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday - Friday) Job ref

Employer Bradford Teaching Hospitals NHS Foundation Trust Employer type NHS Site St Luke's Hospital Town Bradford Salary £25,760 - £27,476 Per annum Salary period Yearly Closing 19/10/ :59

Clinical Secretary

NHS AfC: Band 3

Job overview

Closing Date:

Shortlisting to take place after closing date: commencing

Interview expected to take place in the week following shortlisting: commencing

An exciting opportunity has arisen to join Breast Imaging Services.

Working closely with Consultants, clinical staff, specialist nurses and the wider multidisciplinary team, you will provide high-quality secretarial and administrative support, including audio typing, coordinating MDT meetings, managing patient pathways and maintaining accurate patient records.

An audio typing assessment will form part of the interview process.

Main duties of the job

The jobholder will be responsible for the provision of a comprehensive secretarial/ administrative service to a Medical Team within a Clinical Specialty.

Will also be responsible for coordinating the weekly MDT meetings, the provision of a wide range of secretarial and administrative duties related to patient pathway management. Including processing of referrals, ensuring appropriate action is taken: audio transcription and word processing of clinical letters, reports and other correspondence as required by the Medical Team.

Working for our organisation

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We are one team

We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

Detailed job description and main responsibilities

Work effectively with the Office Management team, and external agencies including medical, nursing and other secretarial staff in facilitating patient pathways.

Responsible for the management of all patients within the specialty in accordance with the Trust’s Access Policy and other National/Local targets ie. NHS Breast Screening.

To effectively and efficiently administer and maintain accurate data within all relevant IT systems. The systems could include EPR and/or other local IT systems inc NBSS.

Manage and prioritise own workload using own initiative and ensuring deadlines are met. Working to agreed national/local timescales.

Provides a secretarial service, often of a highly sensitive nature which includes audio typing, use of e-mail, photocopying, dealing with mail.

The point of contact with responsibility for the dissemination of information, messages and enquiries for the Medical Team, liaising with multi-disciplinary team members, other health professionals and staff within and external to the Trust.

Point of contact for challenging/sensitive telephone enquiries from staff, service users, relatives, General Practitioners, Nursing staff, Consultants and external organisations and dealing with such enquiries in a constructive and sympathetic manner taking action as appropriate or referring to the appropriate person where necessary and re-routing these calls when required.

Responsible for chasing all investigation/test results and bringing abnormal/urgent results to the attention of the Medical Team / individual Consultant, taking action as appropriate

To attend and prepare data and files for multi-disciplinary meetings (MDM) on a weekly basis entering the appropriate results on the NBSS system and produce the results letters for each service user.

Responsible for rescheduling appointments, arranging follow up appointments and referrals and appropriate action being taken to ensure co-ordination and continuity of patient pathway.

Works in close liaison with other secretaries and the Medical Team within the Specialty to promote a team approach.

Establish and maintain effective filing and other administrative systems.

Participates in providing adequate cover as and when necessary in conjunction with other secretaries in the Team for sickness, training and annual leave.

Co-ordinate and facilitate any requests for data entry/collection required at service level.

Contribute to service improvements in conjunction with Line Manager and implement standard operating procedures.

Such duties at a comparable level of responsibility associated with the work of the post and which may vary from time to time.

Person specification

Experience

• Previous experience of working in a busy office environment
• Keyboard skills, data input, filing, photocopying and spreadsheet
• Previous secretarial experience within the NHS
• Familiar with the use of medical terminology
• Experience of dealing with medical personnel and the general public both face to face and over the telephone in a professional manne
• Knowledge of The National Breast Screening System

Skills

• RSA 3/ECDL qualification or equivalent in Word Processing, knowledge of Microsoft packages i.e. Word/Excel. Experience of Audio Transcription
• Excellent verbal and written communication skills, with attention to detai
• Excellent organisational skills to prioritise work, meet deadlines and work under pressure
• Ability to work on own initiative including working to tight deadlines and prioritising work effectively
• Able to deal with sensitive/confidential issues on a daily basis

Knowledge

• Understanding of Information Governance and Confidentiality
• Knowledge of spread sheets and databases

Qualifications

• Medical terminology qualification

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Name Lindsay Bell Job title Breast Imaging Service Administration Manager Email address Telephone number

#J-18808-Ljbffr

Full job description from WhatJobs. Apply for this role →