Personal Assistant

We're supporting our client, a leading organisation within the defence and national security sector in the search for an experienced Maritime & Land Personal Assistant to provide dedicated executive support within a fast-paced and highly professional environment.

This is an excellent opportunity for a capable and proactive PA with experience supporting senior leadership, managing complex schedules, and handling confidential information with discretion and professionalism.

The Role

As the Maritime & Land Personal Assistant, you will provide comprehensive support to a senior leader, ensuring effective diary and time management to enable the successful delivery of business objectives and customer commitments. You will play a key role in coordinating communications, managing priorities, and ensuring administrative processes run efficiently.

Key Responsibilities

• Provide proactive, high-level personal assistant support to senior leadership.
• Manage complex and ever-changing diaries, ensuring the effective use of executive time.
• Act as a key point of contact for internal and external stakeholders.
• Manage email traffic and correspondence, prioritising urgent matters appropriately.
• Escalate, delegate and track actions through to successful completion.
• Coordinate meetings, including scheduling, agenda preparation, documentation and follow-up actions.
• Build and maintain strong working relationships across leadership teams and wider EA/PA networks.
• Maintain accurate, secure and confidential records, ensuring sensitive information is handled appropriately at all times.
• Support the smooth running of day-to-day operations through effective planning, organisation and administration.

About You

To be successful in this role, you'll be a highly organised and confident professional with excellent communication skills and a proven track record of supporting senior stakeholders.

Key Skills & Experience:

• Previous experience in a Personal Assistant or Executive Assistant role supporting senior leaders.
• Exceptional organisational skills with the ability to manage competing priorities effectively.
• Strong verbal and written communication skills.
• Ability to work autonomously and use initiative to resolve issues proactively.
• Proven experience handling confidential and sensitive information with complete discretion.
• Strong stakeholder management and relationship-building skills.
• Calm and professional approach when working under pressure.
• Advanced Microsoft Office skills and experience using virtual meeting platforms.
• Flexible, collaborative and adaptable working style.
• Experience within defence, aerospace, engineering, government, or other regulated environments.

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