Executive Assistant to the Director of Finance

Wiikwemkoong Unceded Territory (WUT) Coordinated Financial Services Unit (CFSU) is seeking a highly organized, proactive and dedicated professional to fill the position of Executive Assistant to the Director of Finance. This role provides support to the Director of Finance and plays a pivotal role in ensuring smooth operation of the CFSU that promote transparency and accountability to the people of Wiikwemkoong.

RESPONSIBILITIES

• Assist the Director in gathering information, conducting preliminary research, and preparing materials that contribute to strategic financial advice and guidance.
• Assist in drafting, formatting, and organizing various financial reports, statements, and briefing notes, ensuring accuracy and timely submission.
• Help organize and track the progress of WUT’s strategic financial plan, ensuring all components are on schedule and well-documented.
• Support the Director in the compilation and preparation of annual budget documents, presentations, and related correspondence to the Chief Executive Officer, Chief and Council, senior leadership and other related committees.
• Maintain organized records for financial legislation, policies, and procedures. Coordinate document requests for financial information and internal and external audits, acting as a key point of contact.
• Support the Director by gathering and organizing financial data, helping to prepare initial summaries or presentations for financial analysis.
• Coordinate communications, schedule meetings, and manage correspondence with external entities such as banking, insurance, and investment resources.
• Efficiently manage the Director’s calendar, arrange travel, and assist with administrative tasks for the broader Finance team as needed.
• Assist with special assignments when required.
• Maintain and present a positive and professional image of the executive office at all times.

REQUIREMENTS

• Post Secondary diploma or degree in Business Administration, Office Administration or related field.
• Minimum of 3-5 years of experience as an Executive Assistant or Senior Administrative Assistant, preferably within a finance department or similar fast-paced professional environment.
• Exceptional organizational, time management, and multitasking abilities.
• Excellent communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with other financial management software.
• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.
• Strong attention to detail and accuracy.
• High level of integrity, discretion, and commitment to confidentiality.
• A proactive and resourceful approach to problem-solving.
• An understanding of Anishinaabemowin and sensitivity to cultural practices.

Salary: Grade 7, Step 1 $77,000.00
2nd Posting: October 09th, 2026
Closing Date: October 23rd, 2026

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