Purchasing Executive

Organization- Unbound Great Scotland Yard London

Summary

Purchasing Executive

Salary: £33,152 + Service Charge (Up to £600 per month)

About Great Scotland Yard Hotel

Great Scotland Yard Hotel, part of The Unbound Collection by Hyatt, is a luxury hotel steeped in history, located just moments from Covent Garden and around the corner from Trafalgar Square in the heart of Westminster. The hotel features 151 guestrooms and suites and blends historic character with contemporary design. Dining and bar experiences include Ekstedt at The Yard, a Scandinavian inspired restaurant celebrating open fire cooking, creative cocktails at the 40 Elephants Bar, an extensive whisky selection at Sibin, and Afternoon Tea in The Parlour. Colleagues work in a distinctive and characterful environment delivering thoughtful and memorable service to guests exploring the culture, history and landmarks of central London.

Duties And Responsibilities Related To The Purchasing Executive Role

• Oversee the hotel’s purchasing, receiving, and cost-control processes to ensure accurate and timely operations.
• Manage supplier relationships, including sourcing products, obtaining quotations, reviewing pricing, resolving issues, and monitoring deliveries and invoices.
• Coordinate and support inventory control activities, ensuring appropriate stock levels, monitoring requisitions/transfers, and overseeing BirchStreet inventory management.
• Process and reconcile invoices, run financial reports (e.g., food flash reports, beverage margin analysis), and support month-end F&B financial procedures.
• Administer procurement and finance systems (e.g., BirchStreet, iCaps), including user setup, catalogue management, open PO review, and document updating.
• Support CapEx processes by liaising with suppliers, managing budgets, creating commitments, issuing POs, and processing CapEx invoices and documentation.
• Ensure receiving teams follow proper procedures, provide training, and verify daily completion of receiving and invoice processing.
• Participate in contract management activities, including reviewing financial impact, highlighting key considerations, and maintaining updated contract records.

About You

You will be an organised, detail-focused professional with strong analytical skills and a proactive approach to problem-solving. You bring experience in purchasing, procurement, or finance operations—ideally within a hospitality, retail, or similarly fast-paced environment—where accuracy, compliance, and supplier coordination are essential.

You are confident working with financial data, conducting price and margin analysis, managing stock levels, and overseeing end-to-end purchasing processes. Your experience includes using procurement or ERP systems (such as BirchStreet or similar platforms), managing catalogues or POs, and supporting month-end finance tasks.

You naturally build positive working relationships, whether collaborating with suppliers or supporting internal teams. You can manage multiple priorities, respond calmly to issues, and maintain high standards of professionalism and integrity.

You are curious, adaptable, and eager to improve processes, with a commitment to delivering high-quality work and supporting an inclusive, team-focused environment.

Benefits of the Purchasing Executive role include?

• 12 complimentary nights a year across Hyatt Hotels worldwide?
• Discounted hotel stays across Hyatt not just for you but also your family and friends from the day you start
• Free meals on duty in our colleague restaurant
• Uniform provided and laundered complimentary
• Employee Assistance Programme
• 50% discount on food and beverages when you dine as a guest at selected Hyatt Hotels?
• Continuous learning and development opportunities to provide you with a clear career path as well as job promotion opportunities across Hyatt Hotels worldwide?

At Hyatt, our purpose is to care for people so they can be their best. Guided by our values of Empathy, Integrity, Respect, Inclusion, Experimentation and Wellbeing, we create an environment where colleagues feel supported and empowered to grow.

With more than 1,450 hotels and all-inclusive resorts across over 80 countries, Hyatt offers opportunities to build your career within a global hospitality company featured in Fortune’s 100 Best Companies to Work For.

At Hyatt, we open doors and turn jobs into careers. Here, individuality is celebrated, people are supported to thrive, and everyone is empowered to make a meaningful impact.

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