Personal Assistant

Personal Assistant

Location: London (hybrid working)

Contract: Part-time, 22.5 hours per week | Six-month fixed-term contract

Hours days/can be flexible to suit the right candidate, but must be the same each week – eg 4.5 hours per day x Mon-Fri, 7.5 hours per day x 3 days or 7 hours per day Mon-Tue, 4.25 hours per day Wed-Thurs. 2 days must be worked in the office each week regardless of the number of hours, with the remaining days worked at home.

About the role

Do you thrive on keeping busy people organised, anticipating what is needed and making sure every detail is covered? We are looking for a proactive and highly organised Personal Assistant to support our Director of Communications and Director of Music Industry Engagement. You will play a key role in the smooth running of their day-to-day priorities, managing diaries, meetings, travel and administration. You will also help coordinate a varied programme of industry, member and stakeholder events and provide support to the wider Communications & Engagement team during busy periods. This is a varied opportunity for someone who enjoys building strong relationships, bringing calm and structure to a fast-paced environment and delivering consistently high-quality support.

What you’ll be doing

• Provide proactive day-to-day support to the Director of Communications and Director of Music Industry Engagement.
• Manage and coordinate busy diaries and arrange internal and external meetings.
• Organise meeting logistics, including room bookings, agendas, papers and notes.
• Arrange travel and accommodation and process expenses.
• Manage correspondence and enquiries promptly, professionally and with discretion.
• Prepare, format and proofread documents, presentations and other materials.
• Maintain accurate records, filing systems and shared documentation.
• Provide cover and support for other Executive and Personal Assistants when needed.
• Support the Communications & Engagement teams during busy periods.
• Coordinate event logistics.
• Maintain team trackers, action logs and planning documents.
• Attend events where required, including occasional support outside standard office hours.

About you

We are looking for someone who is approachable, adaptable and comfortable working in a busy environment. You will take pride in the quality of your work, build positive relationships and bring calm, structure and organisation to the people and teams you support.

• Experience in a PA, Team Assistant, administrative, events or similar coordination role.
• Strong organisational, administrative and diary-management skills.
• Experience coordinating meetings, events or stakeholder activities.
• Excellent communication and interpersonal skills, with confidence working with senior stakeholders and external contacts.
• Proficiency in Microsoft Office.
• The ability to manage changing priorities, use initiative and anticipate needs.
• A professional, discreet and detail-focused approach.
• A collaborative, dependable and solutions-focused style.

Interviews will take place week commencing 19th October

Why work at PPL?

When you join us at PPL, you’ll become part of a community united by a love for music and a mission to make a difference by championing music rights.

Some key perks include:

• Hybrid working and flexible working hours.
• 25 days holiday (pro-rated for part time)
• Work from anywhere in the world for up to 2 weeks per year (pro-rated for part time).
• Early finishes on Fridays in the summer months.
• Private medical insurance, life assurance and health cash plan.
• Annual allowance to claim back funds spent on your favourite music activity.
• Free healthy breakfasts and fresh fruit every day.
• Exclusive retail and gym discounts to support your wellbeing.
• Season ticket loans.
• Regular socials
• Annual bonus, which is non-contractual.

Equity, Diversity and Inclusion at PPL

At PPL, we believe in fairness and in creating a work environment that respects all lived experiences. We are proud to represent musicians and performers from every section of society and are committed to cultivating a workplace where everyone feels welcome, and happy in a safe and trusted space.

Established in 1934, PPL exists to help ensure that those who invest their time, talent and money to make recorded music are fairly paid for their work. By licensing businesses and broadcasters all across the UK, and collecting royalties arising from the use of recorded music overseas, we do the heavy lifting for our members. Doing that heavy lifting are over 200 employees with a shared passion for music, who work hard behind the lights and sounds of the music industry on behalf of the many thousands of performers and record companies PPL represents.

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