HR Coordinator - Pallas Portfolio

HR Coordinator Position

The HR Coordinator provides administrative and operational support to the HR Pallas Portfolio team, assisting with recruitment, onboarding, employee records, and HR projects.

This role acts as a first point of contact for HR queries, helps ensure compliance with company policies and employment law, and contributes to the smooth running of day-to-day HR operations.

This is an excellent opportunity for someone looking to develop their career in HR and gain broad exposure to all aspects of the function.

Key Responsibilities

Recruitment & Onboarding

• Assist with raising job requisitions and creating job profiles
• Schedule interviews and coordinate candidate communications
• Support new hire onboarding, including documentation, induction, and orientation.

HR Administration

• Maintain accurate employee records in Workday and personnel files
• Prepare letters, contracts, and other HR documentation
• Support HR reporting and metrics (headcount, turnover, absence, etc.)
• Ensure compliance with HR policies, procedures, and statutory requirements.

Employee Relations & Support

• Act as a first point of contact for HR queries from employees
• Provide guidance on HR policies, procedures, and processes
• Assist in organising employee engagement activities.

HR Projects & Compliance

• Assist in implementing HR initiatives and projects and employee engagement activities
• Ensure compliance with employment law and company policies.

Learning & Development

• Assist in organizing training sessions and maintaining training records using the LMS.
• Support development and learning initiatives within the HR team.

General Administrative Support

• Help organise HR meetings and events
• Manage HR inboxes/ticketing system and correspondence
• Provide ad-hoc HR support as required by the team.

Required Skills and Capabilities

HR Knowledge & Administrative Skills

• Basic understanding of HR processes, employment law, and HR policies
• Experience or comfort with HR administration (employee records, contracts, documentation)
• Familiarity with Workday and Microsoft Office suite.

Communication & Interpersonal Skills

• Strong verbal and written communication skills
• Ability to interact professionally with employees at all levels
• Active listening and ability to respond to employee queries effectively.

Organisation & Time Management

• Strong organisational skills and attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Accuracy and reliability in handling sensitive employee information.

Teamwork & Collaboration

• Willingness to work as part of a team and support colleagues
• Positive attitude and proactive approach to problem-solving
• Flexibility and adaptability to changing priorities.

Discretion & Professionalism

• High level of confidentiality and integrity when handling employee data
• Understanding of professional boundaries and HR ethics.

Initiative & Learning

• Eagerness to learn about HR practices and grow within the function
• Ability to take ownership of tasks and follow through with minimal supervision.

Business Unit

Pallas HR

Working Hours

Scheduled Weekly Hours: 37.5

Position Details

Number of Openings Available: 1

Worker Type: Regular

Career Site & Company

More About Jonas Software: Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain. Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service. Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees. Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.

IS THIS YOU?

At Vesta, we have long realised that our greatest asset is our employee base. As such we strive to provide our team with a fantastic working environment and an enriching career, which we know will translate to world-class service to our valued clients. This allows Vesta Software Group to maintain and extend our lead as the premier software and services provider in each of our markets. If being part of a growing organization that moves at a fast pace and constantly strives to get better each and every day is what you are looking for, then we want to hear from you. Everyone has heard the sports analogy “to be the best, you have to beat the best”; well at Vesta Software Group we have tweaked that slightly to fit vertical market software. We believe to be the best you have to hire and retain the best!!! Vesta Software Group is an Equal Opportunity Employer.

If you need accommodation for a disability at any stage of the application process or want more information on our accommodation policies, contact recruitment at

Vesta Software Group is part of a CSI group of companies.

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