EA/Office Manager

City of Westminster Source: WhatJobs

£50,000 - £55,000 p/a

Job Title: EA/Office Manager

Location: Mayfair, W1 (onsite, 5 days in office)

Salary: £50,000 - £55,000 p/a (plus bonus and benefits)

We are looking for a highly organised and efficient EA / Office Manager to support the Director and small team of a small investment boutique based in Mayfair, W1. The role is a combination of business EA duties, personal support, and office management. The position is onsite, 5 days a week. This is an excellent opportunity for someone who enjoys being hands-on, taking ownership and working in a close-knit, professional environment where no two days are the same.

Key Responsibilities:

Executive Assistance
Managing the Director's busy diary
Coordinating domestic and international business and personal travel
Coordinating property-related administration and maintenance across several European properties
Liaising with household staff, contractors and external service providers
Handling ad hoc administrative and personal tasks with complete discretion and confidentiality

Office Management

Oversee the day-to-day running of the office
Managing office supplies, stationery, kitchen provisions and general facilities
Coordinating incoming and outgoing mail and couriers
Welcoming and assisting visitors
Liaising with management, contractors and external service providers
Acting as the main point of contact for the outsourced IT provider and coordinating any IT-related issues
Supporting health and safety administration and complianceOrganising team events, social activities and meetings
Coordinating occasional business travel arrangements for the wider team

Key Requirements:

2+ years' experience in a similar EA, PA, Office Manager or business support role
Previous experience within professional or financial services
Strong diary management and travel coordination skills
Comfortable managing office operations and liaising with IT providers and external contractors
Highly organised, proactive and responsive, with excellent attention to detail
Responsible and self-sufficient, with the ability to take ownership and manage competing priorities
Professional, personable and discreet, with strong communication skills
French language skills advantageous

REF: DM

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