Bid Coordinator

Brookfield House, Taporley Road, Norcott Brook, Cheshire, WA4 4EA United Kingdom

For Pennington Choices, every successful bid is the opportunity to improve lives and strengthen communities. We're looking for a Bid Coordinator who is passionate about bringing people together, managing the detail, and helping us secure opportunities that enable us to make a lasting impact

Based at our Warrington office, conveniently located just three minutes from Junction 10 of the M56, this role offers a hybrid working arrangement with an expectation of 2-3 days in the office each week. Working hours are 37.5 hours per week, Monday to Friday, with no weekend working required.

About us

Pennington Choices is an award-winning property surveying and consultancy provider that has been supporting clients in the management, improvement, and compliance of their property portfolios for over 26 years.

Working across the public, private, and housing sectors, we deliver a comprehensive range of specialist surveying and consultancy services, including asset management, building surveying, asbestos management, compliance, energy and sustainability, stock condition surveys, decarbonisation, and project management. Our expertise helps clients make informed decisions that improve the safety, performance, and long-term value of their assets.

As a proud Certified B Corporation, we are committed to balancing commercial success with social and environmental responsibility. This certification reflects our dedication to creating positive outcomes for our clients, colleagues, communities, and the wider environment. With offices across the UK and a reputation for delivering high-quality, client-focused solutions, Pennington Choices continues to grow while remaining true to the values, collaborative culture, and commitment to excellence that have underpinned our success since our establishment in 2000.

About this role

We are seeking a Bid Coordinator to become a valuable part of our commercial team at Pennington Choices. In this role, you will be responsible for coordinating and supporting the delivery of high-quality tender submissions, ensuring all opportunities are managed efficiently and compliantly from initial enquiry through to submission.

You will play a key role in supporting the bid process by managing tender portals, maintaining bid documentation, coordinating contributions from subject matter experts, and ensuring proposal submissions are completed accurately and on time. Your attention to detail and organisational skills will help drive consistency, quality, and continuous improvement across our bid activities.

This is a newly created and exciting opportunity with Pennington Choices, offering the successful candidate the scope to shape and develop the role, make it their own, and have a meaningful impact on how we secure new business and manage our bid activities. As the role evolves, you will have the opportunity to introduce new ideas, improve processes, and contribute to the continued growth and success of the business.

We welcome applications from candidates at different stages of their career. Whether you are a recent graduate or early-career professional looking to develop within a commercial and bid environment, or an experienced Bid Coordinator seeking a new challenge, we can offer the support, training, and opportunities needed to help you succeed.

If you are highly organised, proactive, and detail-oriented, with the ability to manage multiple priorities and work to tight deadlines, this could be the next step in your career journey. We are looking for someone who enjoys working collaboratively, takes pride in producing high-quality work, and is committed to supporting the delivery of winning submissions.

Key Responsibilities

• Provide administrative support throughout the bid and tender lifecycle, ensuring submissions are completed accurately and on time.
• Manage and maintain procurement and client portals, including monitoring opportunities and downloading tender documentation.
• Coordinate the receipt, organisation, and distribution of tender documents to relevant stakeholders.
• Maintain bid trackers, submission schedules, and reporting information to support pipeline management.
• Undertake document control activities, ensuring all bid documentation is compliant, up to date, and stored appropriately.
• Manage and regularly update the company's library of CVs, case studies, accreditations, policies, and supporting information.
• Assist with the completion of Pre-Qualification Questionnaires (PQQs), Selection Questionnaires (SQs), and other tender-related documentation.
• Coordinate responses from internal teams and subject matter experts, ensuring information is received within agreed timescales.
• Design and produce relevant tender graphics through Indesign/Photoshop.
• Support the development and maintenance of standard bid content, method statements, and response templates where required.
• Assist with the continuous improvement of bid processes, tools, and document management systems.

Role requirements, skills and experience

• Strong organisational skills with the ability to manage multiple tasks, deadlines, and priorities simultaneously.
• Excellent written and verbal communication skills, with a good standard of grammar and attention to detail.
• Proactive and responsive, with the ability to work at pace and deliver work accurately within agreed timescales.
• A keen eye for detail and a commitment to maintaining high standards of quality and compliance.
• Good research and information-gathering skills, with the ability to present information clearly and consistently.
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• A willingness to learn, develop, and grow within a busy and successful bid team.
• Previous experience supporting tender submissions, framework applications, or business development activities would be advantageous but is not essential.
• Full UK driving licence and access to a vehicle. Our Warrington office is not easily accessible by public transport, and occasional travel to other office locations may be required.

Why Join Pennington Choices?

At Pennington Choices, our people are at the heart of everything we do. Recognised by Best Companies since 2018, we are committed to creating an environment where colleagues can develop, thrive, and build rewarding careers.

As a growing business, we believe in investing in our people. You'll benefit from supportive and approachable leadership, opportunities to learn and develop, and a culture that encourages innovation, collaboration, and continuous improvement. With a strong track record of promoting from within, this is a great opportunity to build your career as part of a successful and ambitious team.

What We Offer

• Competitive salary with transparent salary bands
• Hybrid working, with flexibility where the role allows
• 37.5-hour working week
• 26 days annual leave plus bank holidays
• Option to buy additional leave
• Enhanced employer pension contributions
• Enhanced maternity and paternity pay
• Ongoing learning and development opportunities
• Regular company social events, including our annual summer BBQ
• Cycle to Work scheme
• Access to employee discounts across hundreds of retailers and brands
• Life assurance cover
• Private healthcare
• Paid sick leave allowance
• Free eye tests and contribution towards glasses
• Employee Assistance Programme
• Employee referral scheme offering rewards of up to £1,000
• Paid volunteering days to support local charities and community initiatives
• Length of service recognition awards
• Employee wellbeing initiatives, including annual flu vaccinations

Whether you're looking to develop your skills, progress your career, or make a real impact within a growing business, Pennington Choices offers the support, flexibility, and opportunities to help you succeed.

Pennington Choices is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, colour, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

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