Site Readiness Coordinator

Site Readiness Coordinator - Panthera Head Office

A brand new & exciting opportunity has arisen for a Site Readiness Coordinator to join our team at our Head Office Team, Based In Fulwood on a Hybrid Basis!

The Site Readiness Coordinator provides administrative and coordination support for operational readiness and study start-up activities across Panthera’s clinical studies. Working under the guidance of the Site Readiness Lead and alongside Site Readiness Specialists, project teams and site operations, the post-holder helps maintain study documentation, track readiness activities, organise training and meetings, and follow up on outstanding actions to support timely site activation. The role supports accurate record keeping, clear communication and the timely escalation of delays, missing information or readiness concerns.

This role is crucial in promoting Panthera’s Core Values: People First, Openness, Collaboration, Safety, Efficiency and Trust.

Salary & Benefits Package

• 25 days annual leave plus bank holidays increasing with length of service
• Annual Leave Buy and Sell Scheme
• Life insurance - 3x annual salary
• Employee healthcare cash plan
• Employee Assistant Programme
• Enhanced sickness and family friendly policies
• Annual Self Care Day
• Cycle to Work Scheme
• EV Scheme

Key Responsibilities

• Support the preparation, formatting and collation of Panthera study-specific start-up documents using approved templates and information provided by the Site Readiness Lead or Specialist.
• Maintain site readiness checklists, action logs and trackers, ensuring updates are accurate and outstanding activities are clearly recorded.
• Request and collate readiness updates and supporting evidence from sites and internal teams.
• Follow up on outstanding documents and actions, escalating delays or gaps to the Site Readiness Lead or Specialist.
• Maintain organised study folders and document version control, ensuring approved materials are accessible to relevant teams.
• Support the preparation and distribution of study operational pathways and associated materials following review and approval.
• Coordinate readiness meetings, operational walkthroughs and training sessions, including scheduling, invitations and supporting materials.
• Collate information on facilities, equipment, laboratories, pharmacy arrangements and supporting services using agreed readiness checklists.

Key Skills

• Strong administrative, organisational and time-management skills.
• High attention to detail and accuracy in maintaining documents and records.
• Ability to work collaboratively and seek guidance or elevate concerns appropriately.
• Commitment to confidentiality, quality, compliance and a patient-centric approach.
• Willingness to develop an understanding of clinical research, study start-up and Good Clinical Practice.
• Experience in administration or coordination within clinical research, healthcare or another regulated environment. (Desirable)
• Familiarity with study documentation, training records or document control. (Desirable)
• Basic awareness of ICH-GCP and clinical trial processes. (Desirable)
• A qualification in life sciences, healthcare, business administration or a related subject, or equivalent relevant experience. (Desirable)

Panthera Biopartners is an equal opportunity employer. Panthera will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. Panthera only employs individuals with the right to work in the country where the role is advertised.

AI - Please note, AI may be used in our recruitment process however all CV's are manually viewed by the talent team.

Panthera Biopartners

Panthera is an independent Site Management Organisation helping pharmaceutical and contract research organisations find the right patient, for the right trial, at the right time. The Panthera team is run by a world-class team of experts with more than a hundred years of clinical research experience.

We put the patient at the heart of everything we do to ensure the best experience and environment for volunteers and participants. Accelerating clinical breakthrough for our customers, our patients, and for future generations.

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