Recruitment Administrator

London Source: WhatJobs

See advert for pay

About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About the Role

As Recruitment Administrator at JD Healthcare, you will provide accurate, efficient and well-organised recruitment administration support across our multi-site organisation. Working closely with the HR and Recruitment Team, you will be a key point of contact for candidates and hiring managers throughout the recruitment process — managing the ATS, coordinating interviews, supporting pre-employment checks and ensuring new starters have a smooth onboarding experience. This is an excellent opportunity for someone looking to develop a career in recruitment within a purpose-driven healthcare organisation.

What You Will Do

ATS management — Maintain and update TeamTailor day to day, including posting adverts, managing candidate pipelines, moving candidates between stages and keeping the system accurate and up to date
Candidate communications — Send interview invitations, rejection notifications and other candidate-facing communications in a timely and professional manner
Interview coordination — Schedule interviews across multiple sites, liaising with hiring managers and candidates to confirm arrangements
Pre-employment checks — Coordinate all pre-employment checks required in a regulated healthcare setting — including right to work, references, DBS, professional registration and occupational health clearance — ensuring no one starts until checks are satisfactorily completed
Onboarding — Prepare offer letters, contracts and contractual change letters, and coordinate onboarding and induction arrangements for new starters
Job descriptions — Support the recruitment team and hiring managers to maintain accurate, up-to-date job descriptions in the correct format
HR support — Provide general administrative support to the wider HR Team as required, contributing to the smooth running of the people function across the organisation.
Reporting — Produce accurate recruitment data and reports as required including vacancy tracking, time to hire and pipeline metrics
Compliance & audit — Maintain accurate recruitment records and support internal audits and regulatory inspections
Continuous improvement — Keep recruitment templates, letters and process guides up to date and suggest improvements to make the recruitment function more efficient

What We Are Looking For

Essential

CIPD Level 3 or above
Previous experience in an administrative or coordination role — recruitment, HR or similar
Hands-on experience of using an Applicant Tracking System (ATS) or similar platform
Excellent attention to detail with a high level of accuracy
Strong organisational skills with the ability to manage multiple priorities and meet deadlines
Confident communicator with excellent written and verbal skills
Discreet and professional when handling sensitive and confidential information
Good IT skills including Microsoft Office — Word, Excel and Outlook

Desirable