Secretary / Personal Assistant

Job Description Secretary / Personal Assistant Derby Full time

Why join Rolls-Royce? At Rolls-Royce we are proud to be a business that has truly helped to shape the modern world and are committed to always being a force for progress; powering, protecting, and connecting people everywhere. By joining Rolls-Royce, you'll have the opportunity to work on world-class solutions, supported by a culture that believes individuality is our greatest strength, and all perspectives, experiences and backgrounds help us innovate and enable our high-performance culture.

Position Summary We are looking for an organised and proactive Personal Assistant / Secretary to support several senior leaders across the Group Business Services (GBS) organisation. In this varied role, you will provide administrative and coordination support across a range of activities, including diary management, meeting coordination, travel arrangements, communications, and general administration. You will help ensure leaders and teams are well supported and able to operate effectively while building strong relationships across the organisation.

What you will be doing:

• Coordinating diaries, meetings, and travel arrangements for multiple senior leaders within GBS.
• Preparing presentations, reports, meeting packs, and other business documentation.
• Managing communications and enquiries, ensuring timely responses and effective coordination across stakeholders.
• Organising meetings, workshops, and team events, including scheduling and logistical support.
• Processing expenses, purchase orders, and other routine administrative activities.
• Supporting the planning and coordination of leadership team activities and engagement events.
• Building strong relationships with colleagues and stakeholders across the business.
• Identifying opportunities to improve administrative processes and ways of working.
• Providing flexible support to help maintain the smooth operation of the wider GBS organisation.

Preferred requirements:

• Previous experience in an administrative, secretary, PA or office support role.
• Excellent organisational and prioritisation skills.
• Strong communication and stakeholder management skills.
• Ability to manage multiple activities and deadlines simultaneously.
• A proactive approach with the confidence to work independently and use initiative.
• Good knowledge of Microsoft Office applications, including Outlook, Word, PowerPoint, Teams and Excel.
• A collaborative team player who enjoys supporting others and working across a broad stakeholder group.

Regional Benefits

• Generous Annual Leave
• Retirement Savings through the Rolls-Royce Retirement Savings Trust
• Group Life Assurance provides for a lump sum benefit if you die whilst employed by Rolls-Royce Group
• Income Protection provides an income in the event that you are unable to work due to illness or injury

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Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programme aims to turn Rolls-Royce into a high‑performing, competitive, resilient, and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non‑discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive.

Closing Date:

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.

Rolls-Royce pioneers cutting-edge technologies that deliver the cleanest, safest and most competitive solutions to our planet’s vital power needs.

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